Administrative Assistant presso Tuolumne Me Wuk Indian Health Center Inc.

Description

JOB DESCRIPTION

 

Join our team at the Tuolumne Me Wuk Indian Health Center, where we offer more than just a job – we provide a community-focused environment with competitive salaries, exceptional benefits, and a true work-life balance.

 

Our comprehensive benefits package includes medical, dental, vision, and a 401(k) plan, ensuring you and your family are well cared for. Enjoy farm-to-table food through our food distribution program, giving you access to fresh, nutritious options. Plus, take advantage of Indian Health Service Loan Forgiveness opportunities to advance your career while reducing your student debt.

 

Located in the heart of California’s Sierra Nevada foothills, our location offers not just a fulfilling career but the chance to explore a region full of stunning landscapes and outdoor recreation. Spend your days helping others grow professionally and your evenings and weekends hiking through serene mountain trails, kayaking on pristine lakes, or enjoying the charm of historic Downtown Sonora. With its vibrant culture, unique shops, and year-round festivals, you’ll find endless ways to connect and thrive.

 

Whether you’re seeking professional growth or outdoor excitement, Tuolumne County is the perfect place to build your future. Apply today and start your next adventure with us!

 

POSITION OVERVIEW:

 

Title: Administrative Assistant

Reports To: Health Center Manager

Wage Range: $21-$26.50 Per Hour

Schedule: M-F; 8-5

Status: Non-Exempt

Summary: Under the direct supervision of the Health Center Manager, the Administrative Assistant provides essential administrative and secretarial support to the executive and administrative staff. This role involves a variety of clerical duties such as typing, filing, and scheduling, along with coordinating meetings and conferences, procuring office supplies, and managing special projects. The Administrative Assistant handles highly confidential and sensitive information and interacts with a diverse group of external callers, visitors, and internal staff at all levels of the organization. Independent judgment and the ability to prioritize, plan, and organize a diversified workload are essential. This position requires adaptability to the evolving needs of a growing agency.

 

PRIMARY RESPONSIBILITIES: (Will include but not limited to)

 

• Administrative Support:

• Maintain and organize correspondence, files, and records in accordance with Health Center policies.
• Ensure confidentiality and security of all TMWIHC records and sensitive information.
• Assist with documentation management, including companywide document cleanup and standardization efforts.
• Prepare letters, memoranda, reports, and other correspondence as directed.
• Screen, route, and take messages for incoming calls and emails in a professional manner.

Meeting and Event Coordination

• Serve as recording secretary for assigned meetings, including preparing agendas, assembling packets, and distributing minutes.
• Coordinate meeting logistics, such as scheduling, room setup, virtual links, and audiovisual needs.
• Maintain and archive meeting materials for organizational reference and compliance purposes.
• Assist in planning and coordinating organizational events including staff trainings, recognition events, Health Board functions, community gatherings, and other agency-related events as assigned.
• Support leadership and outreach staff in event preparation, material distribution, and post-event follow-up.

Policy and Procedure Support

• Assist with the development, formatting, and maintenance of organizational policies and procedures.
• Support communication and dissemination of updated policy materials to staff and leadership.

Compliance and Professionalism

• Adhere to HIPAA and confidentiality regulations at all times.
• Communicate and interact professionally with vendors, partner agencies, and medical professionals.
• Exhibit professionalism and a customer-service-oriented approach in all interactions.

 

Work Environment and Skills:

• • Work independently and as part of a team
  • Maintain professionalism under pressure in a fast-paced environment
  • Handle sensitive matters with discretion and tact
  • Proficiency in Microsoft Office required.
  • Detail-oriented, capable of handling multiple tasks simultaneously
  • Strong written and verbal communication skills to engage effectively with staff and external stakeholders

 

QUALIFICATIONS:

 

Education and Experience:

 

• Pattern I: High school diploma or GED and 4 years’ experience as an Administrative or Executive Assistant
• Pattern II: Associate’s degree and 2 years’ experience as an Administrative or Executive Assistant

 

Preferred Qualifications:

 

• 2+ years of experience working with Native American populations in a healthcare setting

 

PHYSICAL REQUIREMENTS:

 

This position requires walking, standing, and sitting for prolonged periods; climbing stairs and stepstools; stooping, kneeling, crouching, balancing, and reaching; pushing, pulling, and lifting to 30 pounds; and raising objects overhead. The role also requires manual dexterity for operating computers and phones, as well as hearing, talking, and strong verbal and written communication skills.

Repetitive motions of the wrists, hands, and fingers are involved. The employee may be subject to outdoor environmental conditions such as heat and cold, and will be required to walk on uneven ground. The position also requires the ability to safely operate and drive a motor vehicle.

 

EQUAL OPPORTUNITY AND INDIAN PREFERENCE:

 

Tuolumne Me-Wuk Indian Health Center is an Equal Opportunity Employer committed to providing a diverse and inclusive workplace.

 

In accordance with the Indian Preference Act (25 U.S.C. §§ 472 & 473) and Public Law 93-638, qualified Native American and Alaskan Native applicants will be given preference, provided appropriate documentation is submitted. In-house postings also include Tribal Voting Members.

 

All positions require cultural sensitivity and the ability to interact respectfully and effectively with diverse tribal communities.

 

Employment is contingent upon successful completion of a pre-employment TB test, background check, and drug screening.

 

Qualifications

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