Administrative Assistant presso Town of Smyrna, TN
Town of Smyrna, TN · Smyrna, Stati Uniti d'America · Onsite
- Junior
- Ufficio in Smyrna
About the Department
Pay for an Administrative Assistant begins at $48,799.25 and is based on applicable experience.
In addition to the base pay, this part-time position is eligible for an annual performance bonus as well as a longevity bonus.BENEFITS :
Paid Holidays: 13 days
Paid Time Off : 23 days (7.08 hours per pay period)
Longevity Bonus: Based on Years of Service
Merit Pay: Based on performance (Annual Salary increase and Bonus)
Town Paid Benefits Include:
- Short and Long-Term Disability
- Employee Assistance Program
- Basic Life Insurance (1x Salary or $50k minimum, $10k spouse, & $5k child)
- Retirement Match
- Education Reimbursement
- Free Wellness Programs and Free Gym Access
HSA: $15.24 single $104.93 family
OAP: $20.40 single $140.18 family
Description:
This classification performs administrative and secretarial functions for the Public Works Director and the department. Duties and responsibilities include answering telephone calls, providing customer service, scheduling appointments and meetings, preparing or processing various department documentation, filing, maintaining records, performing data entry, and performing tasks specific to assigned department/division. Perform all duties associated with the Mapleview Cemetery, including periodically being on-call after hours and on weekends and holidays. Reports to the Public Works Director.
Position Duties
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job. Other duties may be required and assigned.
Provides accurate and courteous assistance to citizens, vendors and other Town employees.
Provides secretarial/clerical support; processes and maintains a variety of documentation associated with departmental operations within prescribed timeframes and according to department's policies and procedures.
Perform various administrative functions such as creating records, reports, correspondence, memorandums and databases using word processing, spreadsheets, graphs, presentation and publishing software.
Performs general/clerical tasks, which may include typing documents, making copies, sending/receiving faxes, filing documentation, processing incoming mail, or preparing outgoing mail.
Performs customer service functions; provides information/assistance regarding department services, activities, procedures, fees, or other issues; distributes forms/documentation as requested; responds to routine questions, complaints or requests for service; initiates problem resolution.
Maintains file system of department files/records; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents.
Receive and dispatch 2-way radio calls.
Assists Stormwater Coordinator in preparing packets for SWAC meetings. Assists in preparation of agendas, minutes and reports.
Attends the SWAC meetings when necessary; take and prepare the minutes of these meetings.
Maintains records of surety instruments for road cuts.
Performs tasks associated with the Mapleview Cemetery including accurate record keeping, selling graves, corresponding with families, funeral homes and monument companies. Must be available periodically to be on stand-by and be subject to being called in after hours and on weekends and holidays.
Assists in ordering supplies, materials and other commodities. Ensure maintenance of inventory.
Interacts with all Town departments to facilitate flow of information. Oversee department functions in absence of Office Coordinator.
Other duties as assigned by supervisor.
Minimum Qualifications
High school diploma or GED.
Two (2) years previous experience and/or training involving clerical work, secretarial work, customer service, record management, collections, and personal computer operations.
Two (2) years previous experience and/or training involving clerical work, secretarial work, customer service, record management, collections, and personal computer operations.
or
Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Cemetery related call-outs after hours, weekends and holidays are sometimes required.
Must be at least 18 years of age.
Must possess and maintain a valid TN driver's license.
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