Senior Administrative Clerk presso City of Lodi, CA
City of Lodi, CA · Lodi, Stati Uniti d'America · Onsite
- Professional
- Ufficio in Lodi
About the Department
This recruitment is to fill one vacancy in the Public Works Department and to establish an eligibility list for future vacancies throughout the city.
Benefits include: CalPERS Retirement, Deferred Compensation - Three percent (3%) Match, Medical/Dental/Vision/Chiropractic, 9/80 Work Schedule, and more...
Applications will be accepted until a sufficient number of qualified applications have been received; however, the recruitment will close no later than 11:59 pm on Monday, November 3, 2025. Interested candidates should apply as soon as possible.
The examination process will consist of a competitive evaluation of qualifications based on a review of the Application, Supplemental Questionnaire, and a Written Examination; therefore, it is to your advantage to provide as much detailed and relevant work experience as possible, as a resume will not be accepted or reviewed in lieu of the application materials. Applicants must submit an online application at www.lodi.gov. No paper applications will be accepted.
WRITTEN EXAMINATION: Tentatively scheduled for the week of November 17, 2025, only those applicants who meet the minimum qualifications will be invited to the exam (Candidates must appear in person for the examination).
Job descriptions are intended to present a broad and general range of duties which includes, purpose, responsibilities, and scope of work. Job descriptions are not intended to reflect all duties performed within the job.
DEFINITION
Performs a variety of complex and difficult clerical duties; exercises an advanced level of technical expertise and/or job knowledge relating to the clerical function.
DISTINGUISHING CHARACTERISTICS
This is the journey level of the Administrative Clerk series. Incumbents have demonstrated proficiency and perform a variety of complex and difficult clerical duties. This class is flexibly-staffed with Administrative Clerk and is distinguished from Administrative Clerk by more complex and difficult duties performed. Maintains responsibility for oversight of clerical support functions and an ability to independently apply an advanced skills.
SUPERVISION EXERCISED AND RECEIVED
General supervision is provided by higher level personnel. Functional or technical supervision may also be given or received from other staff members.
Position Duties
Duties may include, but are not limited to, the following:
Performs a variety of complex and difficult clerical duties; exercises an advanced level of technical expertise and/or job knowledge relating to the clerical function.
Generates reports and perform other automated processes; may provide clerical and administrative support in the generation of communications, memos, budget reconciliations, etc.
Prepares a variety of complex correspondence, reports, and other such tasks; ensures that work in an office is handled on a priority basis and completed in a timely manner;
Performs general clerical duties including filing, tracking and monitoring information, and processing routine requests for information; may participate and assist in routine personnel, payroll, purchasing, and budget duties;
Maintain confidential information related to personnel actions and managerial practices and decisions.
Acts as receptionist and refers inquiries as appropriate; responds to complaints and requests for information ;
Operates personal computer, related software and programs; performs routine technical computer duties including performing file back-ups, assigning passwords and security codes for individual desk-tops, training department staff, moving and cleaning hardware; troubleshooting hardware and software for staff prior to contacting City IT staff;
Performs other duties related to the operation of the department and the City including additional duties that enable the department and City to meet the diverse needs of its community.
Minimum Qualifications
Knowledge of:
Correct English usage, spelling, grammar, and punctuation;
Modern office methods, procedures and equipment, including personal computers and automated systems where applicable;
Principles of supervision, training, and performance evaluation.
Understand the organization and operations of the City and of outside agencies as necessary to assume assigned responsibilities;
Ability to:
Performs a variety of complex and difficult clerical duties; exercises an advanced level of technical expertise and/or job knowledge relating to the clerical function.
Generates reports and perform other automated processes; may provide clerical and administrative support in the generation of communications, memos, budget reconciliations, etc.
Maintain confidential information related to personnel actions and managerial practices and decisions.
Where applicable, plan, organize, and manage a specific function within an assigned department;
Use and operate centralized telephone equipment, personal computer, related software and peripheral equipment;
Communicate effectively, orally, and in writing;
Type and/or transcribe at a speed necessary for adequate job performance;
Provide oversight to others as necessary;
Establish and maintain cooperative and effective relationships with those contacted during the course of work.
EDUCATION AND EXPERIENCE
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities are:
Education:
Equivalent to the completion of High School supplemented by specialized clerical and/or computer software courses.
Experience:
One year of experience comparable to that of the Administrative Clerk class in the City of Lodi.
Successful completion of the following business skills training is required to advance to the Senior Administrative Clerk: Better Business Writing; Critical Thinking and Problem Solving; Intermediate Microsoft Word and Excel training courses, or similar courses as determined by Human Resources.
WORKING CONDITIONS
Environmental Conditions: Office environment
Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting, standing, bending and stooping for prolonged periods of time; using various office equipment including a computer screen and keyboard and occasionally lifting up to 30 pounds.
FLSA: Non-Exempt
Other Qualifications
Interested applicants must submit an online application at www.lodi.gov. No paper applications will be accepted. For technical difficulties with your online application, please call the Neogov helpline at 855-524-5627.
Telephone: 209-333-6704. Persons with hearing impairment, please call the California Relay Service 7-1-1.
Selection Process: Only the best qualified applicants will be invited to continue in the recruitment process.
EQUAL OPPORTUNITY EMPLOYER - The City of Lodi is an equal opportunity employer and is committed to a policy of fair employment practices regardless of race, color, ancestry, national origin, religion, sex or sexual orientation, marital status, age, mental or physical disability or perceived disability, medical condition, pregnancy, political affiliation or belief, or other unlawful discrimination.
AMERICANS WITH DISABILITY ACT - In compliance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act, the City of Lodi provides reasonable accommodation for qualified individuals with disabilities. Individuals with disabilities requiring accommodations must contact the Human Resources Division upon application submittal to confirm the request.
CRIMINAL BACKGROUND INFORMATION - City of Lodi is authorized and required by the state of California to access Local, State, and/or Federal criminal history as part of the testing process. This process can be completed by initial fingerprinting and/or a full Background investigation pursuant to Penal Code §11105(b)(10), §11105.3, §13300(b)(10); Education Code §10911.5; Public Resources Code §5164) and in compliance with the City of Lodi's Fingerprinting Policy and Procedure. As a future employee or volunteer, you are required to be fingerprinted and processed through the Department of Justice and cleared before you can start. All information obtained will be kept in strict confidentiality.
HIRING PROCEDURE - Applicants must possess the minimum qualifications by the final filing date. Eligible lists are established upon successful completion of the selection process. The candidates must be successful in each part of the testing. To fill each vacancy the hiring department will request names to be certified from the eligible list and will make a selection from this certification list.
CONDITIONAL JOB OFFERS - Conditional job offers are subject to successful completion of a medical drug screen and/or physical. Candidates should not quit or give notice to their current employer until final notification has been awarded by the Human Resources Division.
MEDICAL-DRUG SCREENING – All positions may be subject to a physical or drug screen issued by a qualified medical physician assigned by the Human Resources Division. Under the requirements of the Drug Free Workplace Act of 1988, the City of Lodi has been designated as a drug-free workplace.
APPOINTMENT - At the time of appointment all candidates will be required to execute an oath of allegiance and complete Form I-9 - Employment Eligibility Verification in compliance with the Immigration and Naturalization Act. United States citizenship is not required. All new appointees are required to successfully complete a probationary period of twelve months.
EMPLOYMENT BENEFITS
SALARY - The starting salary is the first rate shown on the job announcement. Advancement to the higher steps of the salary range is based upon merit in accordance with the Salary Ordinance and Rules for Personnel Administration. Eligibility for the first merit increase is effective after 12 months and for additional merit increases after one year intervals until the employee has reached the maximum step.
HOLIDAY, VACATION, SICK, AND ADMINISTRATIVE LEAVE - Holiday - An average of 13 paid holidays per year. Vacation - 2 weeks paid vacation annually, increasing with length of service depending upon the appropriate labor agreement. Sick Leave - 10 days per year depending upon the appropriate labor agreement. Administrative Leave - Management/Mid-Management positions receive 80 hours per calendar year, and specified professional/technical positions receive 40 hours per fiscal year (Pro-Rated).
HEALTH INSURANCE - Medical, Dental and Vision plans are available for employee and dependents. A portion of the premiums may be the employee's responsibility.
LIFE INSURANCE AND LONG TERM DISABILITY - The City pays the full premium for employee and dependent life insurance, and offers a long-term disability plan that provides up to approximately 2/3 of an employee's salary.
RETIREMENT AND DEFERRED COMPENSATION - The City of Lodi is a member of the Public Employees' Retirement System (P.E.R.S.). Lodi is not a member of the Social Security System except for the required medical contribution. Employees may participate in a 457 Deferred Compensation program.
FLEXIBLE SPENDING ACCOUNT - Employees may participate in a Section 125 Flexible Spending Account.
IMPORTANT NOTE: This bulletin does not constitute an expressed or implied contract. Any provisions or job duties contained in this bulletin may include modifications pending labor agreements and/or council approval.
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