Vendor Data Specialist 1 for the Vendorization Department presso None

SUMMARY: Under the direction of the Vendorization Manager, perform a variety of specialized tasks relating to the retention, documentation, maintenance and support of vendor records and files.

HOURLY RANGE:

• $18.8331- $26.5001 per hour 

SIGN-ON BONUS!

• $250 sign-on bonus after the completion of 90 days of employment at IRC with work performance in good standing.
• $500 sign-on bonus after the completion of 6 months of employment at IRC with work performance in good standing.
• Make sure to tell us if an IRC employee referred you when you get to that question on your application! Please include their full name.
• This incentive is only available for new employees. Rehires are not eligible for the sign-on bonuses.  

GENEROUS BENEFITS PACKAGE AND EMPLOYEE PERKS:

• To view our benefits package and employee perks, please click HERE . 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process incoming and outgoing mail as directed by the Manager; dates and times vary depending on the need of the unit.
• Maintain electronic vendor scanning into scanning system under vendor files as directed. Adhere to established quality control processes to ensure accuracy and legibility of scanned vendor file records in accordance with biennial records retention. Review spreadsheets as assigned for biennial records retention checking.
• Process documentation requests from other units and put into Teams channels or messages, importing to Microsoft Teams as needed.
• Maintain insurances, licenses, and Cardiopulmonary Resuscitation (CPR) in VSN, Sandis, UFS, Atlas, as per manager instructions.
• Verify insurance instructions based on Inland Regional Center’s Board of Director’s service provider insurance requirements, making sure the most up to date requirements are met. Work with insurance companies, vendors, and providers for the most up to date insurance information as appropriate with Title 17 regulations per vendor type.
• Performs data entry and maintenance of the Uniform Fiscal System (UFS) vendor files, VSN tracker and Atlas program as directed by Manager.
• Assist the Vendorization Manager maintain the Service Provider Directory Portal by verifying information on emails/documentation sent from Vendorization Manager, adding information into VSN, and scanning into the vendor’s file.
• Attend training sessions as required. Update knowledge through readings, briefings, meetings, emails, and trainings by researching regulations, Department of Developmental Services (DDS) technical bulletins and regional center compliance review policies. Vendorization Manager will also provide documentation to all staff.
• Drive vehicle or travel to other offices or locations as needed.
• Assist Vendorization manager with checking business entities every 6 months.
• Assist Vendorization manager with unutilized rates in the rate table by running New Generation Software (NGSeports to identify them. Assist Vendorization manager with 24-month non-utilization reports.
• Performs as a team player, contributing to the harmony and wellbeing of the team as well as the community while respecting others. Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
• Use office equipment appropriately and report the need for any repairs.  Keep work area neat and orderly.  Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.­­
• Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails, and chat rooms.
• Handles change well and are flexible and adaptable in dealing with interruptions, new priorities, and new assignments.
• Maintain good attendance and punctuality.
• Good verbal and written communication skills.
• Keep manager informed of pending work, work in progress and problems encountered.
• Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements.
• Assure that consumers’ rights and dignity are maintained in the provision of services.
• Perform different or additional work as assigned.

MINIMUM POSITION REQUIREMENTS:

• High school diploma.
• Work experience in office clerical work or related work experience preferred.
• Demonstrated ability to type 45 wpm; 10-key entry proficient.
• Computer knowledge and experience with Adobe PDF and Microsoft Office Suite (Excel, Word, Outlook).
• Experience with maintaining computerized record systems.
• Bilingual preferred.
• Must be organized and detail oriented.
• Ability to follow oral and written direction.
• Full use of an automobile, possession of a valid California driver's license and liability insurance for the minimum amount prescribed by law or ability to provide for independent transportation. Must have and maintain a safe driving record.

We are proud to be an EEO employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.