Accountant presso None

We are seeking an Accounting Specialist to join our team. The successful candidate will be a motivated professional with strong Accounting knowledge, capable of meeting deadlines, working independently, and adhering to the monthly accounting cycle. This Accounting Specialist position provides comprehensive accounting support, including billing, collections, accounts payable and receivable processing, general ledger management, month-end close activities, and participation in special projects as assigned. The ideal candidate will demonstrate proficiency in the key job functions outlined below and possess the required qualifications and relevant experience.

JOB RESPONSIBILITES:

• Prepare and post monthly billings in QuickBooks, ensuring timely delivery to customers.
• Respond to all billing-related inquiries on the same day and process invoice adjustments as necessary.
• Collaborate with the Sales and Project Management departments to effectively resolve any billing discrepancies.
• Conduct regular collection efforts to secure payment on past due accounts.
• Perform bank reconciliations and complete daily bank postings.
• Research, review, and accurately apply all incoming cash receipts promptly.
• Enter check deposits into appropriate accounts within QuickBooks.
• Research, reconcile, and post accounts payable activities while preparing vendor payments.
• Address all payment-related inquiries from both internal and external customers.
• Execute all assigned month-end tasks, ensuring timely completion.
• Calculate and remit Sales & Use tax.
• Compute sales commission payments and submit them to the Chief Business Officer for approval.
• Assist with general ledger maintenance.
• Establish new customer profiles in QuickBooks, ensuring tax status documentation is provided.
• Set up new vendors in QuickBooks, ensuring receipt of W9 forms.
• Generate and distribute weekly sales reports.
• Complete additional tasks assigned.
• Communicate clearly and effectively with managers and team members.

EXPERIENCE & QUALIFICATIONS:

• Possesses over 5+ years of experience in accounting and billing.
• Displays strong self-motivation and independence, consistently taking ownership of tasks and meeting deadlines.
• Demonstrates proficiency with Intuit QuickBooks Enterprise.
• Excellent communication skills, with ability to navigate web portals and effectively manage email correspondence.
• Experience with Microsoft Office applications such as Outlook, Excel, and Word, along with Adobe Acrobat.