Records Assistant - PA presso Whatcom County, WA
Whatcom County, WA · Bellingham, Stati Uniti d'America · Onsite
- Professional
- Ufficio in Bellingham
About the Department
Whatcom County is currently recruiting for a Records Assistant in the Prosecuting Attorney's Office.
This position performs specialized tasks assisting the County’s Public Records Officer with countywide records management and responding to public records requests balancing team and individual responsibilities with minimal supervision and within scope of established guidelines.Essential Job Duties Include:
- Assists with storage and destruction of forms and records in the County Records Center, as directed. Contributes to the maintenance of an accurate inventory of records in the Records Center.
- Provides backup tasks associated with but not limited to countywide mail services and service desk services.
- Maintains a comprehensive records program to comply with state laws, regulations, good business practices, and principles of records management and control. Develops and/or implements manual and/or computerized systems and procedures for record tracking and control, filing and retrieval, indexing, retention scheduling, storage, disposal and micro graphics.
- Researches, collects and analyzes complex or diverse information and data. Identifies problems and recommends alternative solutions for resolution.
- Provides necessary information for the progress and completion of projects.
- May train temporary staff and others as needed in the use and location of electronic and/or hard copy records, assists with research and an analysis of user needs.
- Identifies customer needs, explains services clearly and promptly responds to requests. Conducts searches, advises and assists staff members and the public to research records, physically locate, and makes copies of documents as needed.
Supervisor: Chief Civil Deputy Prosecutor
Hours of work: 8:00 am - 4:30 pm Monday - Friday
Salary Range: $21.89 - $33.17 MCBA- Range 109.0
Hiring rate depends on qualifications. This position receives annual pay increases to the next step in the associated salary range (apx. 3.8%) subject to satisfactory performance, in addition to any negotiated Cost of Living Adjustments (COLA).
We are required by State Law to list the full salary range. As a public entity and in a union-covered position, we are required to make pay decisions based on experience, qualifications, and equity with other employees. Hiring rate typically is limited to entry to mid of the posted salary range, subject to required approvals.
Minimum Qualifications
- Requires a high school diploma or GED AND two years of courses in records management, business and engineering technology or related fields AND two years of records management, library, or electronic records experience in a large records center.
- Requires an Associate’s Degree AND one year of records management, library, or electronic records experience in a large records center.
- Experience must involve the research, interpretation and maintenance of public records.
- Background check must meet County criteria for security sensitive position at time of hire and throughout employment.
At its sole discretion, Whatcom County may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.
Distinguish yourself in public service and make a commitment to our future.
Whatcom County, WA is truly special and a great place to call home!
Whatcom County, WA is truly special and a great place to call home!
Other Qualifications
Whatcom County offers excellent benefits at no cost to employees, including:
- Medical, Dental, and Vision coverage for employees AND their family
- Generous paid leave provisions, including vacation, sick leave, and 13 paid holidays per year
- Eligibility for a lifetime pension through the Washington State Public Employees' Retirement System (PERS), with joint contributions required from the employee and the County
- $50,000 Life Insurance coverage for employees
- Option to invest in a 457 Deferred Compensation Retirement Plan
- Flexible Spending Account (FSA) available for annual health care and/or dependent care expenses
- Voluntary Term Life Insurance and Personal Accident Insurance
- Employee Assistance Program (EAP)
- Additional benefit information
