Contracts Specialist presso City of Greensboro, NC

About the Department

Are you someone who thrives in a fast-paced environment where attention to detail and organizational skills make a difference? The City of Greensboro’s Water Resources Department is looking for a Contracts Specialist who is driven, resourceful, and passionate about public service. In this vital role, you'll support the systems that keep our water clean, our environment protected, and our city moving forward.

• Stability and Purpose: Be part of a mission-driven team that directly impacts public health and environmental sustainability.

• Inclusive Culture: We’re committed to equity, inclusion, and respecting the voices and experiences of all employees.

• Growth Opportunities: Expand your knowledge across budgeting, compliance, procurement, and more – all while gaining invaluable public sector experience.

• Great Benefits: Enjoy competitive pay, robust health and wellness benefits, paid time off, retirement planning, and more.

As a Water Resources Contracts Specialist, serves as an internal service provider, supporting a wide range of administrative functions including contracting, regulatory compliance, accounting, purchasing, and payment processing. It requires a highly organized, detail-oriented professional who can manage multiple priorities while maintaining accuracy and efficiency.

Key responsibilities include:

• Contract Management: Coordinates solicitation, routing, monitoring, and documentation of professional service, infrastructure, and other contracts. Reviews invoices, processes payments, monitors accounts, and ensures compliance with city policies and legal requirements.

• Regulatory Compliance: Prepares and submits reports to state agencies related to water, air, and discharge permits. Maintains compliance data and ensures all permits, payments, and reports are up to date and accurately filed.

• Accounting & Fiscal Operations: Processes purchase requisitions, reconciles annual purchase orders, prepares check requests, and assists with vendor payments. Conducts research and analysis of accounts and supports fiscal reporting.

• Purchasing & Procurement: Manages materials, equipment, and office supply inventory for a large workgroup. Processes travel and training reimbursements, reconciles procurement transactions, and supports electronic payments.

• Additional Administrative Duties:

  • Supports the Office of Business Opportunity (OBO) program

  • Coordinates office furniture and building maintenance requests

  • Manages vehicle usage and maintenance for a small fleet

  • Oversees the boot ticket program and sign requests

  • Prepares correspondence related to financial or operational matters

  • Assists with departmental events and committee coordination

  • Excellent written and verbal communication
  • Excellent organizational and time management skills 

  • The job is NON-EXEMPT under FLSA.

This role offers a strong foundation for advancement into positions such as Administrative Services Manager, Contract Administrator, Compliance Officer, or Finance Analyst. You’ll gain valuable cross-departmental experience that strengthens your leadership potential and positions you for long-term success within the city organization.

We are a purpose-driven, people-centered, and data-informed organization that values equity, prosperity, innovation, and resiliency. Every team member contributes to making our city a prosperous, inclusive, and connected community—the most desirable mid-sized city in the nation.

Here, your attention to detail helps us achieve our strategic priorities of public safety, infrastructure excellence, and economic development—creating opportunities for all who live, work, and visit our city.

Minimum Qualifications

Minimum Qualifications:

• Bachelor's Degree with 1+ years of experience in a high-volume, deadline-driven administrative role   
  • Or an Associate degree with  3-5+ years of experience in a high volume, deadline-driven administrative role
    • Or  a High School  Diploma with 11+ years of experience in a high-volume, deadline-driven administrative role 
• 2+ years of experience in the administration of contracts or purchase orders.
• Intermediate experience using Microsoft Office Excel, including analysis of data, basic use of formula creation, and data validation. 
• Valid driver's license 

• Bachelor's Degree in Business, Finance, Accounting, or a related discipline  
• 2+ years of experience working in a government role in a similar position
• Experience with Infor CloudSuite