Utility Asset Manager presso City of Palm Coast, FL

About the Department

Under the direction of the Utility Director, the purpose of the position is to manage all activities related to asset management and system performance in the City’s Utilities Department which currently has a five-year CIP exceeding $500 million. Employees in this classification function at middle management and are responsible for developing and overseeing the Utilities Department asset management programs, system performance metrics, five and ten-year financial plans, annual budget, monthly forecasts, strategic planning, and overseeing inventory functions and utility business operations processes such as purchase requisitions and application of expense categories.  Position also assists with developing, implementing and evaluating operational policies, procedures, and standards in the Utility Department.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. 

• Advises Utility Director and utility management staff, city officials, and community in matters relating to utility system performance, asset management plans, financial plans and strategic plans.
• Lead in the development of operational reports and financial planning models with key performance indicators, industry metrics with benchmarks for Utility System Performance reporting. 
• Produce analysis, reports and executive level presentations using a variety of business, financial, operational, and reporting software.
• Lead the documentation of the Utility Strategic Plan that is developed and implemented by the entire Utility management team, prepare reports and presentations to provide communication for the organization. 
• Develop a framework of Asset Management Plans, lead the operational / functional groups in the development of long-term renewal and replacement schedules that are essential to develop Asset Management Plans. 
• Develop and monitor processes that ensure all new utility assets derived from capital project utility infrastructure dedicated through the Development processes are placed in the COPC Utility Fixed Asset schedules.
• Engage with the Utility System Planning, Development, Project Engineering and Construction groups, along with COPC Community Development work areas and Information Technology in utilizing GIS to most effectively build and implement Asset Management Plans and System Performance reporting.
• Lead the development of the Utility Financial Plan and focusing on Five-year and Ten-year Financial Projections utilizing organized MS Excel based worksheets that will be the basis for revenue requirements used in future utility rate and cost of services analyses, annual budgets, and monthly financial forecasts. Collaborate within the Utility System Planning group to lead the organization of data to incorporate metered service and unit sales growth projections, 1-5-10-20-year CIP Plans and O&M projections that are to be updated annually, and with Finance on internal service fund transfers, debt service and other financing components.
• Oversee and directly manage the Utility Business Operation Supervisor and administrative staff who’s work centers around coordinating operational expense budgeting and purchases, along with issuing capital project purchase requisitions, and processing payments, along with preparing the Agenda Item summaries to gain Council approval.    
• Oversee and directly manage the Utility Inventory process and staff. 
• Responsible for preparation of capital and operational expense budgets within the area of responsibility
• Provides leadership and direction in the development of process improvement and strategic planning; gathers, interprets, and prepares data for studies, reports and recommendations.
• Develops, reviews and reports results in monthly financial forecasts, annual budgets, and five-year financial projections.   
• Coordinate with the Assistant Utility Directors and the Utility Director the review of utility data, and summaries required for the Official Statements (OS) and Annual Disclosure Report (ADR) that Finance and its financial consultants develop to support Bond Issuances and ongoing reporting requirements.
• Manages division staff including hiring, conducting and reviewing performance appraisals, administering discipline, organizing, directing work assignments, administering City and Department policies affecting staff and keeping up to date on information for effective job performance. Maintains harmony among workers and solves grievances.
• Manages daily activities of all sections within area of responsibility to monitor efficiency of operations and to recommend and initiate changes as required. Reports problems and unusual conditions to the Utility Director on an as needed basis.
• Assures accurate records are maintained as expected or regulatory required, ensuring compliance of fixed asset reports under the framework provided by Finance, and addressing inquiries of financial or operational audits in a timely manner.   
• Prepares and submits verbal and written reports as required. Makes recommendations to Utility Director for process improvements. 
• Performs related duties as directed.

Position Duties

Bachelor’s degree in civil, environmental, mechanical or industrial engineering or related field required, prefer master’s degree in business or related field. Ten years of experience in utilities, preferably water/wastewater to include five years of supervisory experience; or an equivalent combination of education, training, and experience.

Professional Engineering License required and must obtain licensing in the State of Florida within six (6) months of employment. 

Must possess and maintain a valid Florida Driver's License.

Minimum Qualifications

• Ability to understand and follow written and oral instructions. 

• Ability to adhere to prescribed routines and practices. 
• Ability to carry out assignments with minimal instructions. 
• Ability to establish and maintain effective working relationships with supervisors. 
• Ability to work independently to carry out assignments to completion. 
• Ability to perform duties with a professional and cooperative work ethic. 
• Ability to climb, reach, bend, stoop, kneel, sit, and stand for extended periods of time; ability to lift up to 50 pounds.  
• Ability to work at heights up to 12 feet. 
• Ability to work in temperatures exceeding 100 degrees for extended periods of time 
• Ability to with stand exposure to dust, mold, fiberglass, and various chemicals. 
• Ability to work flexible hour’s necessary for the efficient operation of the department. 
• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form. 

Other Qualifications

• While performing the essential functions of this job the employee is regularly required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and lift and/or move up to 50 pounds.

• While performing the essential functions of this position the employee is frequently exposed to fumes or airborne particles, and toxic or caustic chemicals, work near moving mechanical parts, and risk of electrical shock.