AP Research Analyst presso The Clubs of Kingwood

Accounts Payable Research Analyst

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited! 

Job Summary:

Reporting to the Accounts Payable leader, the Accounts Payable Research Analyst role typically involves analyzing and investigating discrepancies or issues related to invoices and payments within a company's accounts payable system, ensuring accurate financial reporting by identifying potential errors and fraudulent activity, and resolving payment disputes with vendors, all requiring strong analytical skills, sound judgment, and knowledge of accounting principles. This role requires providing excellent customer service to our clubs, vendors, service providers and staff. 

This role must meet tight deadlines and handle a multitude of accounts payable activities, striving to continuously improve all aspects of accounts payable and customer service.

Day-to-Day:

Account Reconciliation and Procedure Compliance Expenditure Processing (70%)

• Review vendor invoices and supporting documentation, including audit of travel reimbursements requests, for proper authorization, accuracy, completeness and adherence to procedures and policies.  
• Reconcile vendor statements and resolve payment discrepancies.
• Payment dispute resolution: Investigating and resolving invoice discrepancies with vendors, including communication with suppliers to clarify issues and negotiate payment terms. 
• Fraud detection: Monitoring potentially fraudulent activity within the accounts payable process, such as duplicate invoices or suspicious vendor transactions.
• Prepare vendor invoices for authorization. Verify vendor information for remittance address and taxable status.  
• Data entry of invoice information, including use tax - if applicable. 
• Vendor data management: Maintaining and updating vendor information to ensure correct payment details and addressing any issues with supplier records. 

Customer Service (15%)

• Assist vendors and customers in all payable matters including resolving issues timely, offering solutions or teaching opportunities in a positive manner.

Process Improvement (10%)

• Supports initiatives to continually improve the Accounts Payable process. 
• Participate in Accounts Payable initiatives to include working on pilot programs and assisting with system software testing. 
• Administer all expenses, monitor reimbursements and ensure work according to corporate expense policy
• Assist in writing and updating procedures and training guides for the department. 
• Training of new or existing staff on department procedures and participate in club training calls. 
• Assist with the reoccurring payables processing. 
• Observe and explore trends in accounts payable processes, identifying areas for process improvement communicating key insights to management. 
• Compliance monitoring: Ensuring adherence to company policies and relevant accounting regulations regarding accounts payable procedures.

Other Duties and Responsibilities as Assigned (5%)

• Perform general office duties such as filing, mail distribution, and answering customer inquiries by email or phone; assist coworkers with tasks as needed, including processing disbursement requests during absences. Perform special projects as assigned.

About You: 

• High School Diploma (or equivalent) required, some college preferred. 
• Exhibits teamwork and flexibility
• Accounts Payable experience - 3 years 
• Must have analytical skills, ability to visualize the “big picture” problem solving skills
• Keep abreast of the 1099 annual changes
• Display professionalism, quality service and a “can do” attitude to both internal and external contacts
• Experience in high volume invoice environment.
• Previous work experience in Accounts Payable/ Accounting/ Customer Service
• ERP systems, with Oracle Fusion preferred.
• Shared services experience.

Top Candidates Will Have

• A highly innovative individual, who is an out-of-the-box thinker, able to work and make decisions in a dynamic and fast-paced team-based environment.
• Organized and efficient to manage a diverse portfolio of assignments and tasks with a degree of accuracy and with a strong attention to detail.
• Willingness to learn new skills and ability to adapt to an ever-changing environment.
• Critical thinking skills to address change and wide variety of work assignments and information received to effectively perform the job requirements.
• Ability to plan, organize, set priorities, and to meet deadlines in a fast-paced environment with minimal supervision.
• Excellent written and oral communications skills including clear email composition.
• Process to collect and distribute supplier tax reporting for US (1099 reporting) in accordance with Federal regulations.
• Verify, reconcile and analyze accounts.
• Manage relationships to escalate upward unresolved or unusual inquiries and issues
• Create the Board of Directors Compensation Summary book (1099 reporting)
• Team player with a positive – ‘can do’ approach, and collaborative spirit. 
• Develops strong working relationships with colleagues, management teams, and leadership.
• The ability to work seamlessly with remote colleagues at other office locations is critical.
• Proactive to problem solving.

What We Offer:

We believe in taking care of our team, and our Total Rewards package reflects that commitment. Your actual base pay will be determined by your skills, experience, education, location, and—if you're in a non-exempt role—hours worked.

While not all roles at Invited are full-time, those full-time team members have access to a comprehensive benefits package that includes:

• Medical, dental, and vision coverage
• Life insurance
• Short-term and long-term disability insurance
• 401(k) retirement savings plan
• Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members)

Want to learn more? Visit www.invitedbenefits.com for full details.

Have more questions? Check out our Invited Jobs website for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: LinkedIn Instagram Twitter Facebook 

Invited is an Equal Employment Opportunity Employer  

The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club. 

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