- Junior
- Ufficio in Everett
FLSA Status: Non-Exempt
Summary Performs a variety of routine administrative and clerical duties including the creation of training materials (as instructed), spreadsheets, records management, greeting and assisting staff who visit the HR office and other key support functions common to Safety, HR, and Training Departments.
Essential Duties and Responsibilities include the following with other duties as assigned:
- Supports New Hire Orientation and Safety Training through delivering and/or backing up training classes
- Formats, suggests content edits, and types a variety of documents using Microsoft Suite programs
- Responsible for the organization and coordination of employee tracking spreadsheets, and employee file audits, (e.g., COVID Tracking, Drivers Abstracts, Performance Evaluations, etc.)
- Composes routine correspondence and initiates required administrative reports
- Gathers, compiles, and maintains department data and correspondence
- Updates Jamco Central with news, articles, and applicable employee information
- Assists in coordinating employee events
- Organizes and maintains filing system
- Provide support to department leaders as directed
- Supports department and/or company-wide initiatives (e.g., Open Enrollment, Succession Planning, software implementations, etc.)
- Acts a focal for Skills & Competency tracking
- Enters and files/scans training records
- Update, create, revise HR procedures and forms as directed
- Create training materials and presentations in support of Training Department Directives
- Schedules classes, interviews, meetings, etc.
- May back-up receptionist on occasion
- Perform special projects as assigned by HR Management Team
- Maintain confidentiality and ethical standards
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements
Education and/or Experience:
Position requires the completion of high school, supplemented by basic job-related courses or training in a non-technical or vocational field. This level typically requires a minimum of 2 years of job-related experience and the use of judgment in non-routine matters.
- Position requires proficiency with MS Office products to include Outlook, Word, Excel, PowerPoint
- Ability to manage multiple competing priorities (manage time, self-directed)
- Creative
- Organized
- Detail Oriented
- Prior Training, Admin, HR/Safety training a plus
- Ability to read, analyze, and interpret general business reports
Language Skill
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers of employees of organization
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Customer Orientation
Must demonstrate concern and take actions to meet requirements and high standards of quality of both internal and external customers. Must display courtesy and sensitivity often times while managing difficult situations. Meet commitments, responding promptly to employee’s inquiries.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
