Director of Capital Accounting presso Massachusetts Bay Transportation Authority, MA

About the Department

The Director of Capital Accounting manages the Capital Accounting functions of the Authority, ensuring compliance with all applicable federal and state requirements related to Financial Management including accounting systems reconciliation, payment review, requisitioning of federal funds, preparation/compliance of the Cost Allocation Plan and calculation of the Indirect Cost Allocation rates, and Fixed Assets Management. This role also serves as an audit liaison for internal and external audits of the Authority.

Position Duties

• Direct operations of the Capital Accounting Section of the Authority and will manage a staff of capital accounting personnel.
• Act as the liaison for internal and external audits of the Authority; ensures coordination between Authority departments and auditors, oversees preparation of annual workpapers, prepares and coordinates all audit responses. Audits include but are not limited to Single audit, FTA/Financial Management Oversight (FMO), FTA Triennial Review and State audits. 
• Direct and oversee reporting of capital results across Authority’s organization, establish systems and procedures; maintain SOPs and proper accounting documentation in accordance with circular 5010.F and 2CFR200 regulations.
• Review and approval of the weekly Capital pay list for all payments including Federal, State, Bond and Reimbursable projects. 
• Review and approve the monthly reconciliation of all Capital expenditures not included in the weekly Capital paylist.
• Manage the drawdown of all Federal FTA grants, Homeland Security grants, State Capital grants and miscellaneous grants/funding sources within the Capital Fund program.
• Responsible for the preparation, review, and approval of the monthly indebtedness of funds owed by Capital Fund to other funds of the Authority. 
• Oversee the quarterly accrual process to ensure complete and accurate reporting in accordance with 2CFR200. 
• Oversee the proper accounting treatment of the authority’s fixed assets valued greater than $20B+, including recording CWIP to Fixed Assets, calculation of depreciation, disposals and reconciling the Fixed Asset register to the Trial balance. Oversee the biennial physical inventory process.
• Comply with quarterly Federal reporting requirements as it relates to the life cycle of a federal grant with the preparation Federal Financial Reporting (FFR) and the annual Schedule of Expenditures of Federal Awards (SEFA).
• Oversee the preparation, audit and completion of the Annual Cost Allocation Plan and process reviewed by third party contractors; including the calculation of the Indirect Cost Rates.
• Responsible for the accuracy of the Capital Financial statements including general ledger account reconciliations.
• Participate in the successful transition from the Capital Management System (CMS) to the Project Accounting module in Financial Management System (FMIS) including reconciliations, user acceptance testing and training.  
• Recommend improvements to Capital systems, controls and procedures to streamline processes and enhance the accuracy, quality and efficiency of reporting.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.  
• Perform all other duties and projects that may be assigned

Supervision

• Supervise Capital Accounting staff.

Minimum Qualifications

• Bachelor’s degree from an accredited institution in Accounting or a related field.
• Seven (7) years of experience in capital accounting, audit management, or compliance with quarterly Federal reporting requirements related to the life cycle of federal grants, including report preparation.
• Five (5) years of supervisory, managerial, and/or leadership experience.
• Strong financial acumen - analysis, audit management, etc. 
• Ability to work effectively with a diverse workforce.
• Effective organization, analytical, multi-tasking, quantitative and time management skills.
• Proficient in Word, Excel, Access Database, Peoplesoft or Mainframe applications.
• Demonstrated ability to work with all internal levels within a given organization including senior leadership teams.
• Effectively communicate with customers, employees, vendors, contractors, designers, public legislators, and state and federal agencies.
• Demonstrated analytical capabilities and quantitative skills.
• Experience analyzing and interpreting data, drawing conclusions, and defining recommended actions across technical and non-technical groups.
• Experience with Oracle/PeopleSoft accounting system or other ERP systems.

Other Qualifications

• A high school diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor’s degree requirement. 
• An associate’s degree from an accredited institution and an additional three (3) years of directly related experience substitutes for the bachelor’s degree requirement.
• A master’s degree in a related subject substitutes for two (2) years of general experience. 
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one (1) year of experience.

Preferred Experience and Skills

• Master’s degree from an accredited institution in Accounting/Finance or MBA.   
• Certified Public Accountant License.
• Government, Transportation, or Public Sector experience.
• Expertise with data visual software (e.g. Tableau).