Accounts Payable Supervisor presso City of Murfreesboro, TN

About the Department

General Description:

The purpose of this position is to conduct timely and accurate processing of financial transactions in accordance with accounting principles. 

Position Duties

Essential Functions:

• Perform supervisory tasks over the accounts payable including training of other accounts payable staff
• Oversee daily check run processes to ensure all invoices are paid in a timely manner and in accordance with all vendor payment terms; updates and maintains vendor listing within computerized accounting system.
• Works with vendors, purchasing, and/or staff from other departments to resolve invoice discrepancies and obtain credits or refunds when applicable.
• Processes all invoices received for the City according to city and department policies and workflow guidelines. 
• Audits all invoices presented for payment for accuracy and coding to proper accounts for general ledger; routes invoices to designated locations for processing.
• Posts all invoices approved for payment into the computerized accounting system; prepares checks, wires, and ACH payments for bank accounts; monitors balances for these accounts and makes transfers as needed.
• Reviews requisitions for accurate coding consistent with city and department policies.
• Prepares and posts journal and general ledger entries as required to produce monthly financial reports.
• Supports the Finance Director with preparing and gathering information as needed including preparing and reviewing various reports.
• Oversees preparation and filing of annual 1099 Forms and unclaimed property report for State of TN; process stale dated, voided, or returned checks and ACH payments. 
• Assists with budget monitoring by notifying appropriate individuals of out of budget errors and reviewing account coding on requisitions and invoices.
• Assists with payroll through processing of employee benefits payments to vendors and payroll wire transfer invoices.
• Assists with year-end closing; prepares reports for annual audit; assists auditors.
• Assists with process improvement through testing and providing input on system implementation and upgrade projects.
• Performs as the primary tester for system upgrades.
• Performs as the lead implementor of new AP processes.
• Prepares positive pay file to the bank and reconciles any exceptions for positive pay.
• Performs other work as assigned.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis and sustained keyboard operations.
   
   

Minimum Qualifications

Minimum Education and Experience Requirements:

• Requires an Associate’s Degree or two (2) years of college in accounting, business administration, or closely related field or closely related experience.
• Must have seven (7) years of experience in accounting or closely related field or a combination of education, training and experience. 

• None.

The City of Murfreesboro is an Equal Opportunity Employer.