- Professional
- Ufficio in Kalamazoo
ABOUT US:
We are a nationally ranked, safety-focused, and talent-driven organization focused on delivering project management services through tailored delivery models. Our strength is our ability to match a delivery model to specific project needs, making the construction process feel easy.
Our foundation is built on our people, culture, and values. Our teammates come first. We support each other through successes and failures and respect each other's ideas and opinions. We are a people first company. We know there is always a way to do it better, so we seek and nurture curious minds with a desire to solve problems and move forward by being creative and curious together. We celebrate each other's successes and acknowledge hard work, because we know our people are the backbone of our success. #StrongerTogether!
Leading with safety is our No. 1 priority. We believe it is a fundamental human right to have a safe workplace, so we dedicate ourselves to creating safe environments for our people and everyone we do business with.
In addition to a positive atmosphere, a happy, healthy, and supportive work environment is especially important. Upon joining CSM Group we will provide you with a robust onboarding program to expose you to broad aspects of the organization by meeting with operations, business leaders and peers to better understand how we operate.
SUMMARY:
The Proposal Coordinator plays a vital role in CSM Group’s pursuit strategy by supporting the development of high-quality, client-focused proposals that showcase our capabilities and help secure new work. This position partners closely with the Proposal Manager, marketing team, business development, and project operations to ensure timely, accurate, and compelling proposal submissions that align with our brand and strategic objectives. This is an ideal opportunity for someone who thrives on organization, collaboration, and creative storytelling, and who wants to grow within a dynamic, forward-thinking company at the forefront of construction innovation.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Proposal Development and Coordination
- Coordinate the end-to-end proposal process for RFPs, RFQs, and other client solicitations, from kickoff through final delivery.
- Support the Proposal Manager in managing timelines, deliverables, and stakeholder input to ensure submissions are accurate, complete, and on time.
- Review solicitation documents to extract key requirements, deadlines, and submission criteria.
- Assist in structuring, formatting, and assembling proposal materials to ensure they meet client expectations and CSM Group’s quality standards.
- Content Creation and Management
- Draft and edit proposal content, including project narratives, resumes, and cover letters, and company overviews.
- Collaborate with subject matter experts to translate technical content into clear, client-focused language.
- Maintain and update a library of proposal materials, including templates, project descriptions, team bios, and boilerplate content, for efficient reuse.
- Branding and Quality Assurance
- Ensure all proposals reflect CSM Group’s brand voice, messaging, and visual identity.
- Support layout, graphics, and presentation elements to enhance readability and impact.
- Conduct quality checks for consistency, compliance, grammar, and accuracy.
- Process Improvement and Support
- Identify opportunities to improve workflows, tools, and templates that streamline the proposal process.
- Contribute ideas for storytelling approaches and visual enhancements that differentiate CSM Group proposals.
- Support additional marketing and business development initiatives as needed, including presentations, qualifications packages, and pursuit collateral.
- Performs other related duties as assigned.
MINIMUM REQUIREMENTS:
- Bachelor’s degree in business, marketing, communications, English, or a related field preferred.
- 1-3 years of experience in marketing, proposal development, or related professional services environment preferred.
- Experience in the architecture, engineering, or construction (AEC) industry is a plus but not required.
- Collaborative mindset with the ability to work cross-functionally.
- Comfortable in a fast-paced, team-oriented environment with shifting priorities.
COMPETENCY REQUIREMENTS:
- Action Oriented
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