Administrative Assistant II presso RIT Graduate School

The RIT Graduate School is seeking a dynamic and detail-oriented candidate to fill the position of Administrative Assistant to the Associate Provost and Dean. The Administrative Assistant provides high-level administrative and financial support for ongoing strategic initiatives, Graduate School programming, and signature events. This position, under the supervision of the Associate Provost and Dean, plays a pivotal role on the Graduate School team, managing day-to-day office operations, event logistics, and department financial tracking and transactions.

Overview of Job Responsibilities

• Provide high-level and confidential administrative support to the Associate Provost and Dean. These duties involve, but are not limited to, calendar management, correspondence, and office management
• Play a significant role in the planning, logistics and implementation of annual signature events including the Graduate Showcase, Three Minute Thesis (3MT) Competition, the Doctoral Hooding and Commencement Celebrations
• Provide scheduling and logistical support for activities related to the Graduate Dean’s Advisory Council, Graduate Dean’s Faculty Council, Ph.D. Directors meetings, and Graduate Directors meetings
• Manage the department budget, endowed funds, hospitality and travel budgets including making office/department related purchases, procurement card transactions, travel expense reports, chargebacks, and reconciliations
• Handle Research and Creativity Reimbursement program applications and process reimbursements for students
• Serve as the primary point of contact for Graduate School inquiries, managing the department email, and meeting requests for Associate Provost and Dean, telephone calls and electronic/mail correspondence
• Collaborate with team to supervise student employees in day-to-day duties and special projects and submit new student employee hiring information with the Student Employment Office
• Serve as a primary point of contact for the RIT team of administrative assistant staff which supports all RIT Deans, Ph.D. Directors and other Graduate Program Directors
• Other major duties include coordinating meeting logistics, event and hospitality planning, communications support, scheduling and completing travel arrangements for the Associate Provost and Dean, assisting with compiling and managing documentation for internal and external reporting and supporting academic events and event budgets

Provost

Cover Letter, Curriculum Vitae or Resume

Fulltime

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
 

116H

Experience & Qualifications

• 5-10 years of related professional experience required, preferably providing executive-level support in higher education
• Associate’s degree or equivalent experience

Skills

• Strong written and communication skills
• Excellent time management and organizational and problem-solving skills
• Ability to prioritize and manage multiple, simultaneous tasks and projects
• Ability to work independently and accomplish tasks given only a broad definition and general direction
• Proficiency in Microsoft Office Suite software applications including Excel and PowerPoint
• Critical thinking skills, discretion, professionalism, good judgment, flexibility, enthusiasm
• Outstanding people and networking skills
• Accuracy and reliability are essential
• Ability to maintain confidentiality   

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