Business Services Specialist presso American Society for Hematology

Position Summary 

This position adds significant leverage to the day-to-day administrative operations of the Society, including enhancing processes and procedures to ensure proactive support of administrative operations pertaining to space planning and management, insurance administration, procurement, contract management, business continuity planning, and security. This position ensures effective coordination of support services and resources to meet organizational needs and manages routine and ad-hoc projects. 

Essential Duties and Responsibilities 

• Administer ASH contracts, including organization and filing of all corporate contracts
• Coordinate ASH Request for Proposal (RFP) processes
• Support the Senior Manager in all matters relating to building facilities
• Support the Senior Manager in maintaining and monitoring operational budgets
• Serve as primary contact for all building facilities service tickets 
• Assist with maintaining the ASH Business Continuity Plan electronic files and SharePoint site 
• Maintain vendor relationships with business partners that provide office/business services
• Work with the Senior Manager to ensure effective management and maintenance of all office equipment and furniture, to include efficient tracking and inventory of purchases
• Ensure effective management of on- and off-site document and property storage 
• Work collaboratively with leadership across ASH  

Qualifications, Knowledge and Skills Required 

• Bachelor’s degree with at least three (3) years of experience in project management, business planning, and integration of technology on both a strategic and tactical level; association experience preferred.
• Ability to execute multiple high-quality projects according to established guidelines and timeframes.
• Ability to maintain and monitor budgets.
• Contract management skills.
• Capacity to develop, foster and work effectively within a cohesive team environment.
• Excellent communication skills including public speaking, writing, active listening, and synthesizing information from diverse sources when working with colleagues, members, and volunteers
• Stellar interpersonal skills and ability to cultivate an atmosphere of collaboration, integrity, trust, and respect. 
• Ability to solve problems with good humor and judgment and maintain effective working relationships. 

PHYSICAL REQUIREMENTS

• Requires ability to speak audibly and listen actively.
• Requires the ability to use computers, telephones and other office equipment.
• May require periodic out-of-town travel.

The American Society for Hematology (ASH) is dedicated to cultivating a workplace that prioritizes fairness, respect, and equal opportunity for all employees. We maintain a strict non-discrimination policy and are committed to treating each other with dignity, regardless of race, color, sex, religion, age, sexual orientation, gender identity or expression, national origin, disability, genetic information, pregnancy, veteran status, or any other characteristic that is protected by federal, state, or local laws. Our goal is to foster an inclusive environment where everyone can thrive, contribute, and achieve their full potential.