Administrative Associate II, Adult Education/Noncredit presso Mt. San Jacinto College, CA

About the Department

We have an exciting opportunity for an Administrative Associate II, Adult Education/Noncredit position located at our campus in Menifee, CA.

Under the general supervision of the Associate Dean of Career Services & Experiential Learning, the Administrative Associate II, Instruction provides a wide variety of administrative and support duties.

CONDITIONS OF EMPLOYMENT 

• This position serves District-Wide; applicants may be assigned to any district facility. Work hours and worksite locations are subject to change depending on department needs. 

• A six-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the district.
• This position is in the California School Employees Association bargaining unit.  For more information, please visit their website: http://www.csea.com/

Position Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.


KNOWLEDGE, SKILLS, AND ABILITIES
The incumbent should possess knowledge of:

• Correct grammar, spelling and punctuation
• Office methods, procedures and practices

The incumbent should possess skills in:

• Working effectively as a team member
• Meeting schedules and timelines
• Communicating effectively both orally and in writing
• Maintaining documentation and records
• Handling multiple assignments simultaneously and set priorities based on customer needs

 
The incumbent should possess the ability to:

• Coordinate many different duties, determine the relative importance of each, set deadlines and complete projects accordingly
• Quickly learn, independently interpret and apply a variety of complex academic/organizational policies and procedures
• Trace clerical processing errors
• Explain a variety of complex procedures and policies
• Perform complex administrative work involving independent judgment, accuracy and speed
• Establish format and spatial relationships for correspondence, charts and reports using a computer word processing, spreadsheet and/or database programs
• Prepare clear and concise correspondence of a routine nature
• Screen mail, telephone calls and visitors
• Perform arithmetic computations
• Type at 50 words per minute (corrected rate)
• Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

Minimum Qualifications

MINIMUM QUALIFICATIONS

1. A high school diploma or GED; AND
2. Four (4) years of professional experience in general clerical work; INCLUDING
   1. Two (2) years performing professional administrative duties

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SUBSTITUTIONS
Substitutions for meeting the minimum qualifications of this position are allowed.  Please refer to the Substitution Policy included in the Tips for Applying section. 

• Substitutions for the professional experience requirement are allowed, up to a maximum of two (2) years

DESIRED QUALIFICATIONS

• Two (2) years of experience in an educational environment

SUBSTITUTION POLICY
Substitutions for meeting the minimum qualifications are allowed for a majority of our job postings. If substitutions are allowed, they will be listed under the Minimum Qualifications section of the job posting.  Substitutions are allowed for education and professional experience. Substitutions will be processed as follows:

Education:

1. 24 semester units equates to one (1) year of college level course work; OR
   • One (1) year of professional experience
2. 48 semester units equates to two (2) years of college level course work; OR
   • An Associate’s degree; OR
   • Two (2) years of professional experience
3. 96 semester units equates to four (4) years of college level course work; OR
   • A Bachelor’s degree; OR
   • Four (4) years of professional experience

Professional Experience:

1. One (1) year of professional experience equates to 24 semester units of college level course work
2. Two (2) years of professional experience equates to 48 semester units of college level course work; OR
   • An Associate’s degree
3. Four (4) years of professional experience equates to 96 semester units of college level course work; OR
   • A Bachelor’s degree

Other Qualifications

To learn more about Mt. San Jacinto Community College District, visit https://msjc.edu/humanresources/

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