(Casual Hire) Procurement Specialist presso University of Hawaii, HI

About the Department

****Applicants seeking short-term or part-time work with the University of Hawai‘i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions.  Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees (i.e. paid holidays/leave).  Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Working Title: Procurement Specialist

Position Number: ****Casual Hire (2 positions available)

Hiring Unit: VP for Budget & Finance, Office of Procurement Management

Location: Manoa 

Date Posted: October 15, 2025

Closing Date: October 22, 2025

Salary: Up to $33.95/hour

Schedule: Up to 40 hours/week

Temporary/Permanent: Temporary

Funding: General

Other Conditions:
To begin as soon as possible.  Renewal of position is subject to satisfactory work performance and availability of funds.

Duties and Responsibilities

• **Conducts the full lifecycle of procurement activities including planning and specification writing, drafting, posting and administering solicitations, award of contracts, contract administration, monitoring vendor performance, and modification, termination, and losing of contracts as appropriate.
• **Ensures the timely processing of University procurement requests as assigned.
• **Reviews potential vendor terms and conditions and negotiates contracts/agreements between the University and reputable vendors that align with the terms allowable under the contracting policy of the University.
• **Resolves operational and administrative matters in accordance with current policies, procedures, and directives as requested.
• Builds strong relationships with customers and ensure customer satisfaction.
• Maintains ethical and responsible contractual and business relationships with vendors.
• Advises management of the progress of projects assigned, anticipated problems, and completion of projects assigned.
• Other duties as assigned.

**Denotes essential functions

Minimum Qualifications 

• Possession of a baccalaureate degree in Economics, Business Administration, Public Administration or related field and 3 years of progressively responsible professional experience with responsibilities for administering procurements, contracting, public purchasing; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of program administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. 
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with program administration. 
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. 
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. 
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. 
• Demonstrated ability to operate a personal computer and apply word processing software and Microsoft Office Suite (including Word, Excel and Access Database).
• Demonstrated ability to manage work priorities and projects and maintain employee relations. 
• Considerable working knowledge of principles, practices and techniques in the procurement requirements of a large organization as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

To Apply:
 
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume; (2) cover letter indicating interest in the position and how the minimum qualifications of the position are met; and (3) the names and contact information (telephone number and email addresses) of at least three professional references. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.
 
Inquiries:

Jenna Lam, (808) 956-2880, [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/