HRIS Coordinator presso Allied Beverage Group
Allied Beverage Group · Elizabeth, Stati Uniti d'America · Hybrid
- Professional
- Ufficio in Elizabeth
Join the team at New Jersey’s largest wine and spirits distributor! At Allied Beverage Group, we’re proud of our dynamic, family-based culture and our role in keeping the beverage industry moving. If you're looking for a great company with great people—this is the place to be!
Overview
The HRIS Coordinator supports the daily administration and data accuracy of key HR systems including ADP Workforce Now, Cornerstone, PayFactors, and the Cheers! Recognition Portal. This position ensures employee data, job changes, and compensation updates are processed accurately and on time. The Coordinator assists with system audits, compliance reporting (EEO-1 and unemployment claims), and the creation of standard HR reports such as census and ad-hoc data requests. They also maintain employee records, process rate and status changes, and provide system support for onboarding, performance, and training programs. The role provides essential administrative and technical support to HR leadership, helping coordinate data entry, troubleshoot system issues, and ensure smooth HR process execution. The HRIS Coordinator also assists with employee inquiries, milestone recognition orders, and engagement program tracking. Success in this role requires accuracy, confidentiality, and strong organizational and Excel skills. The ideal candidate is detail-oriented, dependable, and comfortable managing recurring system tasks in a fast-paced, collaborative environment.
Responsibilities
ADP System Administration
- PAF Administration – obtaining documents, verifying accuracy, inputting new hires, status changes and terminations into ADP, and filing documents on ADP Cloud
- Maintaining the quality and consistency of the HRIS database
- Continuous upkeep of the HRIS system includes processing all new hire information, terminations, status changes, and personal information changes
- Notifying “need to know” associates and IT of Status Changes
- Developing and Running reports as needed in ADP
- Monthly audits to ensure data accuracy
- Assisting in the creation/updating of Job Codes, Departments, Job Titles, Business Units, etc.
- Determining seniority dates based on past employment
- Training on new modules and system updates
- Troubleshooting, analyzing, detecting, identifying, and correcting technical issues and deficiencies
- Coordinating meetings with vendors to resolve issues with systems
- Updating the HRIS homepage to reflect new programs, benefits, links, etc.
- Assisting Associates with ADP registration
- Ensuring that all compensation changes are entered into HRIS system and communicated to payroll in a timely manner
- Entering union contract wage changes and annual increases
HR System Administration
Cornerstone Portal
- Manage Cornerstone’s performance portal, learning portal, development plans, annual performance reviews, and compliance curriculums
- Oversee the monthly changes to the course catalog, specifically for courses that relate to ABG’s compliance curriculums
- Assisting HR Director with performance reviews and general system administration
- Assist Associates with troubleshooting - Maintain Cornerstone homepage aesthetics
MTM Recognition Portal
- Ensuring that all seniority dates in HRIS system are correct in order for anniversary gifts to be distributed at the correct time
- Adjust seniority dates for rehired Associates
- Performing regular catalog refreshes, ordering retirement gifts, and reviewing/submitting monthly invoices
Tech Support, Research and Development
- Provide tech support and troubleshooting for ADP, Cornerstone, and MTM Recognition Portal
- Reach out to vendors for new software demos
- Run budget comparison reports for potential software partnerships
- Meet with ELT and present new software, budget analyses, and obtain approvals
- Recommend vendors to HR Director and VP, People & Organizational Development
Tutorial Development
- Assist HR Director with developing tutorials for various systems to provide further support to Associates
HR Assistance Responsibilities
Executive Assistance
- Assist VP, People & Organizational Development with scheduling meetings, answering phone calls, booking rooms, etc.
- Monitor and distribute department mail
Recruitment
- Assist with scheduling interviews and assessments when needed
HR Events and Retention Efforts
- Leading and assisting in planning events for the company
- Contacting vendors and pricing out supplies
- Advertising events and tracking RSVPs
- Coordinating “day-of” activities
OverviewThe HRIS Coordinator supports the daily administration and data accuracy of key HR systems including ADP Workforce Now, Cornerstone, PayFactors, and the Cheers! Recognition Portal. This position ensures employee data, job changes, and compensation updates are processed accurately and on time. The Coordinator assists with system audits, compliance reporting (EEO-1 and unemployment claims), and the creation of standard HR reports such as census and ad-hoc data requests. They also maintain employee records, process rate and status changes, and provide system support for onboarding, performance, and training programs. The role provides essential administrative and technical support to HR leadership, helping coordinate data entry, troubleshoot system issues, and ensure smooth HR process execution. The HRIS Coordinator also assists with employee inquiries, milestone recognition orders, and engagement program tracking. Success in this role requires accuracy, confidentiality, and strong organizational and Excel skills. The ideal candidate is detail-oriented, dependable, and comfortable managing recurring system tasks in a fast-paced, collaborative environment.ResponsibilitiesADP System Administration - PAF Administration – obtaining documents, verifying accuracy, inputting new hires, status changes and terminations into ADP, and filing documents on ADP Cloud - Maintaining the quality and consistency of the HRIS database - Continuous upkeep of the HRIS system includes processing all new hire information, terminations, status changes, and personal information changes - Notifying “need to know” associates and IT of Status Changes - Developing and Running reports as needed in ADP - Monthly audits to ensure data accuracy - Assisting in the creation/updating of Job Codes, Departments, Job Titles, Business Units, etc. - Determining seniority dates based on past employment - Training on new modules and system updates - Troubleshooting, analyzing, detecting, identifying, and correcting technical issues and deficiencies - Coordinating meetings with vendors to resolve issues with systems - Updating the HRIS homepage to reflect new programs, benefits, links, etc. - Assisting Associates with ADP registration- Ensuring that all compensation changes are entered into HRIS system and communicated to payroll in a timely manner - Entering union contract wage changes and annual increasesHR System Administration Cornerstone Portal - Manage Cornerstone’s performance portal, learning portal, development plans, annual performance reviews, and compliance curriculums - Oversee the monthly changes to the course catalog, specifically for courses that relate to ABG’s compliance curriculums - Assisting HR Director with performance reviews and general system administration - Assist Associates with troubleshooting - Maintain Cornerstone homepage aesthetics MTM Recognition Portal - Ensuring that all seniority dates in HRIS system are correct in order for anniversary gifts to be distributed at the correct time - Adjust seniority dates for rehired Associates - Performing regular catalog refreshes, ordering retirement gifts, and reviewing/submitting monthly invoices Tech Support, Research and Development - Provide tech support and troubleshooting for ADP, Cornerstone, and MTM Recognition Portal - Reach out to vendors for new software demos - Run budget comparison reports for potential software partnerships- Meet with ELT and present new software, budget analyses, and obtain approvals - Recommend vendors to HR Director and VP, People & Organizational DevelopmentTutorial Development - Assist HR Director with developing tutorials for various systems to provide further support to AssociatesHR Assistance Responsibilities Executive Assistance - Assist VP, People & Organizational Development with scheduling meetings, answering phone calls, booking rooms, etc. - Monitor and distribute department mail Recruitment - Assist with scheduling interviews and assessments when needed HR Events and Retention Efforts - Leading and assisting in planning events for the company - Contacting vendors and pricing out supplies - Advertising events and tracking RSVPs - Coordinating “day-of” activities
Qualifications
Compensation and Benefits
The anticipated salary range for this position is $34-$38 per hour, depending on qualifications such as experience, education, and skillset.
In addition to salary, this role may be eligible for a discretionary bonus and offers a comprehensive benefits package including Medical, Dental, Vision, 401K plan with company match, Life Insurance, Long Term Disability, Flexible Spending Account, Employee Assistance Program, Pet Insurance Plan and more.
Why You Will Love Allied Beverage Group
Industry Leader – We are New Jersey’s Largest Wine and Spirits Distributor
Culture – We may be a big corporation, but we are still family owned and we like to think that influences our work environment. We promote a culture based on trust, respect and collaboration
State of the Art Facility – We opened a brand-new corporate office and distribution center in Elizabeth, NJ in 2019
Your Continued Growth – Our company encourages our employees to reach high, live up to their potential, and advance in their careers. We offer over 9,000 professional development courses that employees can take at any time
Competitive Pay and Quality Benefits – Allied Beverage Group offers competitive pay commensurate with experience along with a comprehensive benefits package
Allied Perks! – Associate recognition, discounts with several vendors and more
The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct a drug and background check for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
Allied Beverage Group participates in the E-Verify program to confirm employment eligibility of all new hires in the United States.
EEO and AI Disclosure Statement
Allied Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other legally protected characteristics.
As part of our recruitment process, Allied Beverage Group uses artificial intelligence (AI) tools to support the initial review of applications. These tools are designed to assist our recruiters in identifying qualifications and experience that align with the requirements of each role. The tools do not make hiring decisions. All final decisions are made by our recruitment team and hiring managers.
We are committed to fair and equitable hiring practices. If you have questions about this process or need an accommodation, please contact Human Resources.
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