ACCOUNTS PAYABLE- ACCOUNTING ASSISTANT presso Craven County Schools

Craven County Schools

Accounts Payable/Accounting Assistant

Job Description

Position:  Accounts Payable/Accounting Assistant    

Reports to:   Chief Finance Officer

Terms of Employment: Temporary (Part-time)

FLSA Status:  Non-exempt

Nature of Work

• Processes vendor payments and posts expenses by receiving, verifying, keying, and reconciling invoices and purchase orders.
• Print, verify, and mail all accounts payable physical checks.
• Reconcile vendor statements, ensuring credit is received for outstanding memos, and resolve payment discrepancies.
• Identifies need for stop-payments or purchase order amendments.
• Processes employee expenses by receiving and verifying expense reports and requests for reimbursements.
• Maintains accounting ledgers by verifying and posting account transactions.
• Maintains historical records by filing documents and keeping copies of contracts/invoices.
• Track contractor sales tax paid for annual reporting/reimbursement purposes.
• Assists department and school level bookkeepers with payments on invoices.
• Provide excellent customer service to vendors.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related tasks as needed.
• Other additional duties as assigned by the Finance Officer.

Education and Experience

• Coursework in Business / Accounting preferred
• Governmental accounting experience preferred
• Previous accounts payable or budgeting experience preferred

Certification and Licensure Requirements (if applicable):

Essential Functions/Typical Tasks

• Follow all rules, policies, and procedures of Craven County Schools, along with state and federal regulations related to school finance issues

Knowledge, Skills, and Abilities

• Ability to communicate clearly and concisely, both orally and in writing
• Ability to create good working relationships with school personnel and central office staff
• Functional knowledge of computers and all aspects of Microsoft Office programs
• Ability to comply with confidentiality requirements in local, state, and federal policies and guidelines
• Ability to coordinate, plan, and meet deadlines, accomplish specific tasks, and meet specific standards of professionalism

 Physical Requirements

• Must be able to use a variety of automated office equipment such as computers, copiers, scanners, typewriters, calculators, etc.
• Must be able to exert a negligible amount of up to 20 pounds of force frequently or 10 pounds constantly to lift, carry, push, pull, or otherwise move objects
• Due to amount of time spent standing and/or walking, physical requirements are consistent with those for light work
• Requires the ability to talk and (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear)
• Must be able to communicate via telephone
• Requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment
• Requires the ability to handle a variety of office machines,
• Must have minimal levels of eye-hand/foot coordination

Special Requirements

• Knowledge of Generally Accepted Accounting Principles, Governmental Accounting Standards, Spreadsheet Programs, and Accounting Software Preference given for AS400

*In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.