Position Type: Records Management/Specialist Records
Date Posted: 10/10/2025
Location: Administration Bldg
Closing Date: Until Filled
Additional Information: Show/Hide Pay Grade: 790 (Min $23.91 min per hr) Work Days: 226
Primary Purpose:
Facilitate the efficient operation of the records management office, document imaging and management, vaults and remote warehouse
Qualifications: Education/Certification:
High school diploma or equivalent
Special Knowledge/Skills:
Proficient skills in typing, word processing, and file maintenance
Excellent organizational skills
Ability to drive between the Administration Building and the Records Warehouse
Effective communication and interpersonal skills
Experience:
Two to three years of related work experience
Major Responsibilities and Duties:
Maintain office efficiency for the Records Management Department: training employees, answering phone, faxes and emails, maintaining supplies, monitoring equipment operation, processing invoices, scheduling pick-ups for record destruction at all campuses
Serve customers who are requesting records and answering questions
Utilize Laserfiche Records Management program, TEAMS and TREx for records transmittal
Assist with the organization, maintenance, and indexing of the records vault and warehouse facility, using the RCAMS program for inventory of records
Maintain filing system for Records Management Department
Assist Plano ISD staff with record storage and disposition of records requests
Assist with microfilm records maintenance, record storage, and computer indexing
Train and oversee work of additional personnel in the department and summer projects
Assist with preparation of the annual budget for the Records Management Department
Attend training to maintain communication and record management skills
Assist in the record management training of district staff
Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor
Follow attendance policy as assigned by supervisor
Perform other functions that may be assigned by the Administration and/or supervisor
Reading; ability to communicate effectively (verbal and written); maintain emotional control under stress
Physical Demands/Environmental Factors:
Work with frequent interruptions. Frequent standing, stooping, bending, kneeling, pushing and pulling. Prolonged use of computer and repetitive hand motions. Frequent lifting up to 50 pounds
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