Accounting Specialist presso HouseMart

HouseMart is an established Hawaii-based retail organization built on an entrepreneurial spirit that strives to serve as a symbol of success through our service and commitment to our customers. Our organization currently operates over 30 Ace Hardware, Ben Franklin Craft and Daiso stores, with over 500 employees in Hawaii, Washington, Oregon, and Nevada. A local family-owned business for more than 70 years, the HouseMart brand strives to serve as a symbol of family values, exceptional service, and commitment to providing the products our customers need. 

We are currently seeking an Accounting Specialist at our Support Services office in Honolulu, Hawaii. The Accounting Specialist provides essential support to the Accounting Department through a variety of office and accounting functions. Key duties include preparing and verifying daily sales deposits, compiling sales reports, reconciling financial records, and maintaining organized files and recordkeeping systems. The role also assists with data entry, document coding, and administrative tasks to ensure accurate, timely, and efficient accounting operations.

 ESSENTIAL FUNCTIONS:

• Projects a high level of AIE (Attitude, Intelligence, and Enthusiasm) to both external and internal customers. 
• Reconcile accounts, ledgers, and financial records; identify and report discrepancies.
• Match order forms with invoices, verify entries, and record necessary information.
• Review documents for accuracy, proper coding, and compliance with company procedures.
• Calculate and prepare checks and assist with processing various payments.
• Support daily sales deposits and prepare related sales reports.
• Maintain office files, accounting documents, and organized recordkeeping systems.
• Maintain invoice filing systems and generate supporting reports as required.
• Support month-end, quarter-end, and year-end closing activities.
• Enter and verify data in accounting systems and spreadsheets.
• Provide administrative and clerical support to the accounting team as needed.
• Demonstrates ethical conduct and maintains credibility.
• Safety and security: 
  1. Work in a safe manner to protect yourself, your co-workers and others who may be affected by your actions.
  2. Work together on exercising prevention methods to minimize injury or loss.  Suggest solutions to mitigate hazards.

OTHER FUNCTIONS: 

• Train other employees in standard operating procedures as necessary.
• Other duties as assigned.

 COMPETENCIES:

• Communication Proficiency 
• Ethical Conduct
• Confidentiality
• Time Management
• Teamwork

WORK CONDITIONS:

Equipment/Tools Used: Accounting software, internet, MS Office Suite, Google Workspace, EAGLE software, Database user interface and query software and basic office equipment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Work Environment: Works under regular office conditions. Occasional exposure to heat and dust, hazardous equipment (e.g., box openers, scissors, staplers, paper cutters), and supplies (e.g., ink, glues, chemicals, paint, etc.) 

EXPECTED HOURS OF WORK:

• Generally works Monday through Friday. Available flexible hours as needed (including days, nights, weekends, and holidays). 
• Works at least 40 hours each week.

PHYSICAL DEMANDS:

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary. 
• Must be able to lift and carry items up to 20 pounds.

SKILLS, KNOWLEDGE & ABILITIES: 

• Requires attention to detail, concentration, and alertness.
• Ability to prioritize and multitask.
• Organizes work to complete assignments, maintains accuracy, pays attention to detail, and demonstrates customer service standards.
• Evidence of strong confidentiality practices.
• Strong problem-solving and communication abilities.
• Ability to understand workflow and approval processes for invoices, payments, and journal entries. 

QUALIFICATION REQUIREMENTS:

• Associate’s degree or equivalent combination of education and experience. Bachelor's degree in accounting, finance, or related field preferred. 
• Minimum 1 year of accounting or clerical experience. 
• Basic understanding of accounting principles and practices.
• Proficiency in Google Workspace, Microsoft Excel, and other MS Office applications; exposure to accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite) a plus.

PREFERRED QUALIFICATIONS:

• Accounting experience in a retail or multi-entity environment preferred. 

FULL TIME BENEFITS:

• Health Plan Coverage (Medical, Vision, Dental)
• 20% Employee Discount
• 401(k) with Employer Match 
• Profit Sharing Program
• 100% Company Paid Life Insurance
• Vacation, Sick Leave, Personal Leave, and Holidays

We are a drug free workplace and an equal opportunity employer.