The Scarsdale Public Schools are seeking a detail-oriented and dependable Secretary to School Principal to provide administrative support in Quaker Ridge Elementary School. This position plays a key role in ensuring the smooth and efficient operation of the school office and serves as a welcoming point of contact for students, staff, parents, and visitors. Responsibilities include: Providing administrative and clerical support to the Principal and school staff Managing correspondence, calendars, and scheduling meetings and appointments Preparing reports, letters, and other school communications Maintaining student and staff records in accordance with district procedures Assisting with attendance reporting and daily office operations Supporting the coordination of school events and activities Serving as a liaison among faculty, parents, and district departments Handling inquiries and ensuring a warm, professional school office environment
This is a Competitive Class Civil Service position. All candidates MUST hold permanent status in the title of Secretary to School Principal, or be reachable on the current Westchester County Civil Service list for the title.
Scarsdale Public Schools is an Equal Opportunity Employer, and encourages candidates from diverse backgrounds to apply. |
Position Purpose
Under general supervision, this position provides executive-level secretarial and administrative support to the School Principal, ensuring efficient school office operations. The role involves significant contact with students, staff, families, and the public, requiring discretion, professionalism, and strong technology skills.
Essential Functions
Communications Management
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Serves as the professional and welcoming face of the school office, fostering positive relationships with students, staff, families, and community members.
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Answers telephone calls, greets visitors, and responds to inquiries in person, by email, or by phone, routing requests to the appropriate party as needed.
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Opens, sorts, and screens incoming physical and electronic mail; answers routine correspondence and forwards items requiring the Principal’s attention.
Executive Support & Office Management
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Provides high-level administrative support to the Principal by preparing correspondence, composing routine communications, and maintaining confidentiality.
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Oversees daily office operations, applying thorough knowledge of district policies and procedures to ensure efficiency and accuracy.
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Organizes and maintains paper and electronic filing systems to keep materials accessible and secure.
Technology & Data Management
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Operates office equipment including computers, printers, copiers, scanners, and laminators to produce documents and materials.
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Learns and manages office-related technology programs in use, including Infinite Campus, School Dismissal Manager, EdData, NVision, etc.
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Compiles and organizes data for reports, correspondence, and presentations, supporting both routine clerical tasks and administrative decision-making.
Purchasing and Supply Management
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Responsible for the purchasing and distribution of all supplies and materials needed for office and school operations.
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Anticipates the Principal’s needs and proactively addresses matters requiring attention to enable focus on leadership priorities.
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Uses standard office software and technology to prepare correspondence, schedules, and documents.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Knowledge, Skills and Abilities
Excellent verbal and written communication skills and a welcoming, professional demeanor.
Strong organizational and time management skills with the ability to prioritize multiple tasks.
Proficiency in Microsoft Office and Google Workspace applications.
Ability to handle confidential information with discretion.
Knowledge of office operations, recordkeeping, and purchasing procedures.
Ability to work collaboratively and build positive relationships with staff, families, and community members.
Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.
Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying, in addition to eligibility for the Westchester County Civil Service title Secretary To School Principal
Typical qualifications would be equivalent to:
High school diploma or equivalent required; additional coursework in office administration preferred
Strong organizational, communication, and interpersonal skills
Proficiency with Microsoft Office and Google Workspace
Excellent verbal and written communication skills and a welcoming, professional demeanor.
Strong organizational and time management skills with the ability to prioritize multiple tasks.
Proficiency in Microsoft Office and Google Workspace applications.
Ability to handle confidential information with discretion.
Knowledge of office operations, recordkeeping, and purchasing procedures.
Ability to work collaboratively and build positive relationships with staff, families, and community members.
Experience in a school or educational setting preferred
FLSA Status: Non-exempt
