Administrative Assistant III presso Michael Baker International, Inc

Corporate Practice

Michael Baker International understands that people require choices in where they want to begin to build a sustainable future. For more than 80 years, Michael Baker International has maintained an entrepreneurial work environment that fosters great careers, which ultimately has brought great success to the organization. Michael Baker offers many opportunities to help you grow professionally to build your career. Whether it is in Finance, IT, Human Resources, Technology, Communications, Proposal Production, Legal, or our National Practice and Market segments, take your next step with us and help make a difference in the lives of those you work with and those we serve. 

What We’re Looking For:

Michael Baker International is seeking an experienced Administrative Assistant to join the team in our Dallas, TX office. The successful candidate will provide administrative support for office staff and will carry out various communications initiatives including presentations, PowerPoint creation, office-wide email correspondence, and other highly visible products.

A Hybrid working arrangement is available within the US. Candidates must live within reasonable driving distance of the Dallas, TX office.  

SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION.

What You’ll Do:

• Prepare and format reports, forms, and presentations with a high level of accuracy using Microsoft Word, Excel, and PowerPoint 
• Draft and manage correspondence and communications, including mail and email, with strong attention to detail and professionalism
• Coordinate internal and external meetings, conference calls, and prepare related materials
• Manage travel arrangements, meeting schedules, and office event planning
• Monitor office expenses, ensure budget compliance, and process accounts payable invoices
• Track and maintain office fleet vehicle records and related logistics
• Support proposal development teams by formatting documents, editing content, and assisting with production schedules 
• Assist in creating marketing materials and proposal content for business development efforts
• Attend meetings as needed and prepare/distribute minutes 
• Organize and prioritize multiple assignments using task management tools and effective communication
• Participate in special projects and other duties as assigned
• Occasional travel may be required

What You Need to Succeed:

• Bachelor's degree or equivalent work experience
• 4+ years of related experience
• Ability to quickly get up to speed on company policies, procedures, and databases as well as acquire an understanding of our service offerings
• Highly proficient with Microsoft Office Suite
• Possess excellent English language skills, written and verbal
• Be outgoing, organized, and assertive
• Prior experience within the Architecture, Engineering, or Construction industries is highly preferred

Compensation:

The approximate compensation range for this position $59,467 - $79,807 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.   

Why Choose Us:

• Medical, dental, vision insurance 
• 401k Retirement Plan 
• Health Savings Account (HSA) 
• Flexible Spending Account (FSA) 
• Life, AD&D, short-term, and long-term disability 
• Professional and personal development 
• Generous paid time off 
• Commuter and wellness benefits 

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