Executive Assistant to the Chief Executive Officer (CEO) presso SOS International LLC

SOS International LLC is seeking a C-Level Executive Assistant to support our Chief Executive Officer (CEO). The Executive Assistant to the CEO serves as a strategic partner and administrative backbone to the Chief Executive Officer, ensuring seamless operations and enabling the CEO to focus on high-impact leadership priorities. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules, communications, and cross-functional coordination. The Executive Assistant will represent the CEO’s office with professionalism and credibility to internal and external stakeholders.

Executive Support

• Manage the CEO’s calendar, travel, and daily schedule to maximize efficiency and focus on strategic priorities.
• Anticipate administrative needs and prepare materials for meetings, presentations, and travel.
• Represent CEO office in communication and coordination with external Customers and partners.
• Draft, review, and manage correspondence and communications on behalf of the CEO.
• Handle sensitive and confidential information with discretion and integrity.
• Coordinate logistics for Executive Leadership Team (ELT) meetings, including agendas, pre-reads, minutes, and follow-ups.
• Ensure alignment between the CEO’s office and ELT/BU Leadership, facilitating clear communication and responsiveness.
• Support ELT planning sessions, and cross-functional initiatives.

Administrative Excellence

• Act as the central point of contact for the CEO’s office, screening and prioritizing inquiries.
• Maintain organized records, documents, and files in compliance with governance standards.
• Partner with the COO and other executive office team members to ensure smooth operating routines.
• Continuously improve administrative processes to enhance effectiveness and streamline workflows.

• Bachelor’s degree in Business Administration, Communications, or related field; advanced degree preferred.
• Minimum Five years of experience supporting C-level executives, preferably in a high-growth or mission-driven organization.
• Mastery of Microsoft Office Suite and executive calendaring tools.
• Exceptional written and verbal communication skills.
• Proven ability to manage multiple priorities with precision and professionalism.
• Strong judgment, discretion, and emotional intelligence.
• Display solutions oriented mindset.
• Experience with government contracting environments.
• Familiarity with organizational protocols, compliance, and executive-level reporting.
• Ability to foster trust and build relationships across diverse teams and external partners.

• Normal office working conditions.
• Around-the-clock availability and occasional non-traditional work hours including nights, weekends, and holidays, as needed.
• Occasional domestic and international travel, which may include austere territories.
• Occasional physical exertion, including lifting and/or moving objects or packages weighing up to 25 lbs.