Youth Program Coordinator presso Penobscot Bay YMCA

Description

We’re Hiring: Youth Program Coordinator
Location: Penobscot Bay YMCA Afterschool Program and Day Camp Locations
Full-Time: Afternoons, Early Evenings, Occasional Weekends

Are you passionate about shaping meaningful experiences for kids? Do you thrive in fast-paced, mission-driven environments where your leadership truly matters? The Penobscot Bay YMCA is looking for a Youth Program Coordinator to help lead our Afterschool, Summer Camp, and Sports programs—bringing creativity, consistency, and care to everything we offer our families. We want to make sure every day runs smoothly, every child feels safe and included, and every staff member feels supported.

 This role is perfect for someone who loves the energy of youth programs and enjoys balancing hands-on work with behind-the-scenes coordination. You’ll support program operations, mentor staff, communicate with families, and help shape meaningful experiences for kids across camp, afterschool, and sports programs. 

What You'll Do:

• Be on-site to ensure safety, engagement, and fun in our youth programs.
• Support day-to-day logistics like transportation, supplies, and schedules. 
• Assist with program communications, marketing, and parent relations.
• Help develop creative activities and curricula in sports, STEAM, and youth development.
• Serve as a key team player for our afterschool and camp staff — including filling in where needed.
• Build relationships with families, schools, and community partners.

Who You Are:

• 21+ years old with at least 2 years of experience working with youth in camp, afterschool, recreation, or education settings. 
• A strong communicator and creative problem-solver
• Comfortable leading a team and creating structure in dynamic environments
• Passionate about youth development, equity, and inclusion
• Organized, dependable, and responsive—especially with families
• Available during program hours (until 5:30 pm and occasionally weekends)

Why Join Us?

• Competitive Salary – Commensurate with experience
• Comprehensive Benefits – PTO, paid holidays, health, dental, vision insurance, life & disability coverage 
• Retirement Program – Day 1 access to retirement savings, with a 10% match from the YMCA after two years
• Family Membership Perks – Enjoy a free annual YMCA family membership ($972 value!)
• A Role That Makes a Difference – The PenBay Y is a community cornerstone where all people can connect, grow, and thrive, and you are a vital part of that vision.

Requirements

Essential Functions

Program Operations

• Provide on-site oversight, ensuring program safety, staff engagement, and adherence to YMCA standards.
• Assist with maintaining a strong working knowledge of program schedules, facilities, and logistics to ensure smooth daily operation.
• Help coordinate transportation, supply needs, snacks, and transitions between program elements.
• Assist with accounts receivable tasks, including processing payments, tracking balances, and communicating with families about tuition or billing concerns.
• Support families in securing subsidies or financial aid as needed.
• Assist in the direction, organization, and supervision of sports programs and activities.
• Maintain and organize equipment; monitor athletic fields, gymnasiums, and other program spaces; supervise open gym times; assist with the climbing wall and climbing wall staff.
• Report issues as needed.

Program Leadership

• Maintain a consistent, visible presence during programming hours throughout the school year and summer, fostering a culture of safety, inclusion, and fun.
• Provide sub coverage across program sites to ensure proper staff-to-child ratios and continuity of care.
• Assist with the creation and implementation of STEAM, youth development, and sports curricula for Afterschool, Summer Day Camp, and youth sports programs.
• Support the delivery of engaging, inclusive programming that aligns with YMCA standards and values.
• Collaborate with the Director of Sports, Camp, & Afterschool Programs to develop and distribute marketing materials and program communications, including flyers, newsletters, and social media content.
• Support the recruitment, scheduling, and direct support of volunteers and seasonal staff to ensure the successful delivery of programs.

 Family & Community Engagement

• Assist as a responsive point of contact for parents and guardians, addressing questions, concerns, and suggestions with empathy and professionalism.
• Support outreach and relationship-building with local schools, organizations, and community partners.
• Assist with regular assessment of program quality and participant experience. Provide input and leadership for innovation, expansion, and continuous improvement across all youth initiatives.

Qualifications

• Must be at least 21+ years of age.
• Minimum 2 years’ experience working with youth in a structured setting (camp, afterschool, recreation, or education).
• Strong organizational skills and a proactive problem-solving mindset.
• Confident communicator with experience handling parent or community inquiries.
• Ability to lead a team and create a positive, productive environment.
• CPR/First Aid certification preferred (or willingness to obtain).
•  Must be available to work evenings until 5:30 pm and occasional weekends based on program needs.

Work Environment & Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sufficient strength, agility, and mobility to plan, lead, and participate in a range of activities in various indoor and outdoor locations.
• Must be able to manage and de-escalate unsafe behavior if necessary.
• Ability to lift up to 30 pounds multiple times per week.