Administrative Assistant (E&U Admin) presso City of Aiken, SC

About the Department

The City of Aiken is accepting applications for an Administrative Assistant to join our Engineering & Utilities department.

Position Duties

• Performs receptionist duties; greets and assists public entering office; answers telephone and takes messages, forwards to appropriate party, or responds to questions, concerns, or complaints from knowledge of departmental procedures
• Operates a computer and software to type documents, input and retrieve data, scan, and generate a variety of reports
• Compiles, prepares, and processes administrative reports and forms; types and assists in compiling annual, statistical, and related reports
• Issues and processes purchase orders; orders office supplies
• Checks orders to ensure appropriate count, and maintains and submits invoices for timely payment
• Develops and maintains cooperative relationships with other City departments, outside vendors, and the general public contacted in the course of work; assists in resolving problems or complaints
• Collects price quotes for job materials related to the building and property; issues purchase orders for materials; verifies invoices with purchase orders to ensure accuracy

• Sorts and routes incoming mail; processes outgoing mail
• Performs other related duties as required

Minimum Qualifications

• High School diploma or equivalent
• Valid state issued driver's license
• Two years of general clerical experience and familiarity with Microsoft Programs, Word, Excel, Power Point, and Outlook, or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities
• Skills in operating and routine maintenance of general office equipment
• Familiarity with budgeting processes and record keeping and tracking
• Interpersonal skills necessary to be pleasant and helpful to citizens and vendors and courteous of fellow employees while performing duties
• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to citizens or co-workers requiring assistance

Other Qualifications

This position is subject to a criminal background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. The City of Aiken is an Equal Opportunity Employer and a drug-free workplace.