Part Time Accounting Coordinator- Remote Potential presso United Equipment Accessories

Description

POSITION SUMMARY:

· Perform accounting activities required by United Equipment Accessories, Inc., including Accounts Receivable, Accounts Payable, Payroll, and General Accounting functions utilizing various computer programs and systems in compliance with accounting standards and as directed by the Sr. cost accountant.

· Maintain confidentiality of sensitive Company, Customer, and Employee information.

· General office support is necessary for vacation relief and peak business demands such as answering and directing phone calls, receiving visitors, communicating information to appropriate staff members, filing paperwork, distributing daily mail, and other duties, as requested, to meet UEA customers and business demands. 

· Other projects and duties as assigned by the Sr. Cost Accountant.

REPORTING RELATIONSHIPS:

This position reports directly to the Sr. Cost Accountant. No positions report directly to this position.

ESSENTIAL DUTIES, RESPONSIBILITIES, AND MEASUREMENTS OF PERFORMANCE:

• Follow rules and processes as outlined in the Employee Handbook, Quality Manual and Safety training regarding conduct and performance standards expected of all employees
•  Maintain confidentiality of sensitive and private information 
•  Maintain a positive work attitude that reflects the UEA Core Values (Care, Hardworking/ Dedicated, Creative Problem Solver and Knowledge Seeker.
• Review      attendance hours for biweekly pay periods, resolve attendance      discrepancies with HR Manager and/or Department Supervisors, and submit information for payroll processing by the required deadlines.
• Review payroll reports,  garnishment and benefit (401K & FSA) funds, and upload necessary      journal entries for biweekly distribution.
•  Consult Human Resources Manager regarding employee wage deductions, attendance, benefits and compensation      questions
• Process and reconcile A/P, A/R, banking information, customer aging accounts, petty cash and credit card accounts according to classifications and deadlines
• Maintain and purge files according to IRS and UEA requirements 
• Assist with monthly, quarterly, and yearly closing tasks, journal entries, accruals and other responsibilities
• Prepare and communicate accounting reports and information
•  Maintain professional and collaborative business relationships with suppliers, customers, and employees
•  Collaborate with administrative personnel to provide general office support as necessary for vacation relief and peak business periods to meet UEA customer and business demands 
• Perform filing, data entry, and other clerical duties as requested
•  Accounting functions are accurate, meet deadlines, and comply with company policy, state and federal regulations 
•  Consistently and effectively identify, manage and complete multiple responsibilities accurately, timely and within budget including communication and follow through on task information, status, and questions to the appropriate people
• Maintain a professional appearance and demeanor appropriate for the position and situation
•  Demonstrate collaborative working relationships, good judgment, reasoning and professional conduct in all business interactions, representing UEA favorably with employees, customers, and vendors
•  Demonstrate physical, regular, and punctual attendance and communicate scheduled and unscheduled absences in advance
• Perform other duties as directed by the Sr. Cost Accountant

Requirements

REQUIREMENTS:

EDUCATION -  High school diploma or equivalent is required. Associate’s degree in accounting or related field preferred.

EXPERIENCE -  Minimum two (2) years of combined experience or education in accounting and prior experience in a manufacturing environment preferred.

SKILLS -   Written and oral communication skills are essential to effectively collect and disseminate information with vendors, customers and employees at all levels of the organization. Highly accurate, detailed and timely in work product. Strong computer and keyboarding skills are necessary.  Professionalism, time management, organization and prioritization skills, as well as the ability to successfully shift between quickly changing priorities are critical competencies. Must be able to work under time and budgetary pressures and maintain absolute confidentiality of sensitive information.

PHYSICAL - Regularly required to sit, walk, talk, stand, bend and hear (with mechanical assistance if necessary), possess specific vision abilities including near vision, distance vision, and ability to adjust focus to perform the requirements of the position. 

MENTAL -  Must be able to read, write and speak English fluently and possess the ability to communicate clearly on technical and business levels while maintaining professional conduct is essential.

WORKING CONDITIONS:

The Part time accounting coordinator will primarily work in a plant office setting which is a temperature controlled, smoke free environment with occasional exposure to typical factory hazards including noise, dust, and tripping hazards. United Equipment Accessories, Inc., functions in a real market environment that changes at various times of the year, which occasionally may create high output or greater time pressure demands. This position’s regular work schedule needs daily core hours between 7:00 am to 4:30 pm Monday through Friday. Hours may vary to support business demands, office coverage, and accounting deadlines generally expected between 20-25 hours weekly. May include infrequent travel to our sites.