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About the Department
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The Office of the Chief Financial Officer - Assessors division is accepting applications for a Clerk III position.
Position Summary
The Clerk class is a non-supervisory role responsible for general office or support duties such as preparing, receiving, reviewing, and verifying documents; processing transactions; maintaining office records; and locating and compiling data or information from files and other data sources. Clerical work requires knowledge of an organization's rules and procedures and requires training, experience, or working knowledge related to the tasks to be performed. In this class, Clerks are classified as Levels I-IV, with varying degrees of responsibility. Clerks combine a practical knowledge of accounting, budget, or other financial management related clerical support functions with procedural knowledge in carrying out the goals of their particular organization.Position Duties
Performs ERP Cloud applications that impactassigned operations including other technology applications that are introduced over time
Reads source documents such as canceled checks, sales reports, or bills, and enters data into specific data fields using keyboards or scanners
Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
Answers telephones, direct calls, and takesmessages
Files and stores completed documents in appropriate locations; Retrieves materials in alphabetic, numeric, or chronological order
Maintains and updates filing, inventory, mailing, and database systems using a computer
Compiles, sorts, and verifies the accuracy of data before it is entered
Communicates with customers, employees, and other individuals to answer questions, disseminates or explains information, takes orders, and addressescomplaints
Collects, counts, and disburses money and completes transactions
Completes and mails bills, contract, policies, invoices, or checks
Opens, sorts, and routes incoming mail, answers correspondence, and outgoing mail
Compiles, copies, sorts, and files records of office activities, business transactions, and other activities
Matches order forms with invoices and records the necessary information
Locates and corrects data entry errors, or reports them to supervisors
Stores completed documents in appropriate locations
Compares data with source documents or re-enters data in verification format to detect errors
Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software
Operates computers programmed with accounting software to record, store, and analyze information
Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using journals and ledgers or computers
Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses
Codes documents according to City procedures
Reconciles or notes and reports discrepancies found in records
Accesses computerized financial information to answer general questions, as well as those related to specific accounts
Compiles, reviews, analyzes and records payroll time, payroll data, withholdings, benefits, and other employee related data
Performs special projects and other duties as assigned
Minimum Qualifications
Education
For all Clerks, it is a requirement to have completed High School graduation or General Education Development (GED) certificate.
Experience
In addition to the minimum education requirements the following experience requirements also apply:
For selection, appointment to Clerk level II or higher, in addition to the minimum education requirements, more progressive levels of experience are required based on the following:
Clerk III – at least three (3) years of paraprofessional experience in general office of clerical work. Clerks must demonstrate proficiency with integrated word processing and spreadsheet functions.
Equivalency
Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.
Other Qualifications
Evaluation Plan
- Computerized Assessment: 30%
- Interview: 50%
- Evaluation of Training, Experience, & Personal Qualifications (TEP): 20%
- Total of Computerized Assessment, Interview, and Evaluation of T.E.P: 100%
- Detroit Residency Credit: 15 Points
- Veteran Points: 0-15 Points
