Executive Administrative Lead presso LibertyGlobal

Executive Administrative Lead - Virgin Media Television

Westgate Business Park, Ballymount, Dublin 24

About Virgin Media:

Virgin Media is the leading connected entertainment cable and broadcast business in Ireland. Every day we deliver connections that really matter for Irish Consumers and Businesses with multi award-winning services including broadband, TV, mobile and home phone. Our Virgin Media Business division provides the fastest broadband speeds and connectivity solutions for entrepreneurs, businesses, and the public sector.

Virgin Media Television, our broadcast division, is Ireland’s number one commercial broadcaster offering three free-to-air channels: Virgin Media One, Virgin Media Two, Virgin Media Three, Virgin Media Four as well as Virgin Media Play. We are a significant investor in home produced content, including news, current affairs, and drama, as well as offering the best in international programming. Our advertising sales agency, Virgin Media Solutions, creates unique, innovative campaigns for our business and for third party clients across the UK and Ireland.

Virgin Media is part of Liberty Global, one of the world’s leading converged videos, broadband and communications companies, with operations in six European countries.

For further information please visit: www.virginmedia.ie

About the Role:

Based in our Television Studios in Ballymount, Dublin 24, this role will provide support to the Virgin Media Television (VMTV) Leadership team while managing internal communications across VMTV and VMIE, where applicable. Working closely with the wider business including Finance and the People team, this role will provide day to day admin support, event management, internal comms and deliver projects to the leadership team in line with VMTV’s vision and goals. 

Specific Duties & Tasks:

• Organise and manage the Managing Director’s schedule in line with business priorities.

• Support wider Directors team with ad hoc requests including diary management, meeting set up & assisting with any material required.

• Co-ordinate all events for the VMTV leadership team including People leader events, team All hand sessions and offsite visits.

• Lead and Execute on all internal VMTV events including seasonal events, celebrations, workshops & social activities.

• Draft and communicate company wide messages from Managing Director

• Prepare, source content and share company newsletter on an ad hoc basis

• Manage internal channels and assist with queries re all internal communication channels

• Work closely with Internal comms and assist with co-ordination of all VMIE internal events.

• Develop effective internal and external stakeholder relationships at all levels.

• Complex travel management: using Egencia platform to book travel for MD & Directors team. 

• Management of Corporate budget, work closely with Finance BP to ensure events are kept within budget

• Management of company credit card, assisting with purchase requests, keeping track of all expenditure and reconciling card each month

• Ensuring POs are raised on Oracle, receipted and invoices are promptly paid.

• Management and distribution of all corporate boxes including ticket co-ordination 

• Proactive approach to administrative tasks supporting the team as necessary

• Overall support to the wider VMTV community on an adhoc basis

Skills & Expertise:

• 5 years in a similar role as a personal assistant, office manager, team support etc in a similar size medium to large organisation

• Proven diary management experience to multiple people  

• Excellent organising and planning skills

• Experience with organising travel within the corporate space

• Strong relationship building skills with both internal and external stakeholders  

• Experience in event planning and working under tight deadlines

• Project Management experience from creation to delivery stage in a support role

The Person:

• Can do attitude with an eye for the smaller details

• People focused, always looking for the best outcome for VMTV viewers, employees and leadership team

• Extremely organised and a methodical approach to both daily tasks and project work

• Proficient in MS Office and comfortable with data and analysis

• First-class problem-solving skills who gets to the heart of the matter

• The ability to communicate effectively and efficiently with the business while ascertaining the key impact/detail behind the issue/request

• Ability to work in a fast paced environment, be flexible and embrace change

• High attention to detail, someone who cares about quality in everything they do

Virgin Media is an equal opportunities employer. Having a diverse workforce is critical to the success of our business