ES Benefits Specialist presso East Central University

FLSA Status: Non-Exempt

Position Summary

The Employment Services Benefits Specialist is responsible for administering and coordinating employee benefits programs, including enrollment, maintenance, and compliance while providing comprehensive benefits support and guidance to employees within the University.

Essential Job Duties

• Manage various employee benefits programs including health, dental, vision, life, disability insurance, and retirement plans.
• Process benefits-related transactions including enrollments, changes, and terminations.
• Ensure accurate benefit deductions in the payroll system.
• Conduct benefits orientations and provide guidance on self-enrollment systems.
• Coordinate workers' compensation claims with third-party administrators and monitor claim status.
• Counsel employees and supervisors on Family and Medical Leave Act (FMLA) eligibility and requirements.
• Ensure compliance with required benefit notices and regulations
• Assist with timesheet and leave reports
• Maintain employee benefits database and files.
• Ensure compliance with required benefit notices and regulations.
• Other duties as assigned by Supervisor or designee.

Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

Qualifications 

• Associate degree in a Business related field and/or 5-7 years of benefit coordinator experience
• 1-2 years of experience in benefits administration at a large company

Licenses/Certifications

• None

Knowledge, Skills, and Abilities

• Comprehensive knowledge of employee benefits programs including health insurance, retirement plans, and leave policies
• Strong understanding of benefits administration processes and compliance requirements
• Ability to maintain accurate records and process detailed documentation
• Excellent communication skills to explain complex benefits information to employees
• Strong organizational skills with attention to detail
• Demonstrated ability to handle confidential information with discretion
• Proficient in benefits management systems and standard office software
• Must have a strong work ethic and lead by example 
• Must be a professional, credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act ethically and socially responsible
• Ability to communicate in a courteous manner

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Constantly required to remain in a seated position for extended periods
Frequently required to communicate effectively with diverse populations
Regularly performs tasks that involve repetitive wrist and finger movement
Regularly operates a computer and other standard office equipment
Occasionally required to move about the office and similar spaces

Work Environment

The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The work is performed in a typical office setting with moderate noise levels from conversations, and standard office equipment.

Supervisory Responsibility 

None

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, (580) 559-5260.

Please ensure you have completed the Equal Opportunity Data Form with your application.

Equal Opportunity Data Form.pdf