Senior Project Manager (Property Integration) presso EVERGREEN REAL ESTATE SERVICES LLC

Description

Job Summary 

The Senior Project Manager – Property Integration & Compliance is responsible for leading the successful transition and compliance setup of affordable housing properties during new management takeovers. This includes oversight of all initial Low-Income Housing Tax Credit (LIHTC) certification processes, staff training, and compliance administration. The role ensures Evergreen Real Estate Services meets regulatory standards while supporting seamless property integration, due diligence, and compliance documentation. 

Key Responsibilities 

LIHTC Compliance & Certification 

• Lead and manage the initial LIHTC certification process for new properties, including preparation, staff training, assignment of responsibilities, progress tracking, and ensuring timely completion. 

• Develop and provide tenant file and forms packets for application, screening, and lease-up activities tied to LIHTC syndications. 

• Establish and maintain LIHTC certification tracking systems, define site team roles, train on process requirements, and communicate deadlines and compliance implications. 

• Partner with the Director of Compliance to research and implement state and agency-specific LIHTC requirements. 

• Provide on-site assistance as needed to achieve LIHTC certification milestones. 

Property Integration & Transition Support  

• Assist the Director of Property Integration with transition activities for new property takeovers and lease-ups. 

• Prepare, update, and monitor due diligence tracking reports. 

• Develop and revise Affirmative Fair Housing Marketing Plans in collaboration with the Director of Compliance. 

• Maintain and update property databases and project summary documents with key property details, including unit counts, program types, and service contracts (e.g., copier, fire alarm monitoring, laundry, elevator, and preventative maintenance agreements). 

• Collaborate with internal departments (Operations, Compliance, IT, and Accounting) to ensure smooth communication and hand-off of property information during transitions. 

• Assist with internal compliance audits and post-transition reviews to identify lessons learned and improve integration processes. 

• Support other integration-related projects as assigned. 

Compliance Documentation and Reporting  

• Create, update, and manage documentation required for affordable housing programs. 

• Monitor and maintain records to ensure compliance with regulatory and corporate standards. 

• Prepare periodic reports and presentations on project status, compliance progress, and key integration milestones for senior leadership. 

Education & Experience 

• Bachelor’s Degree in a related field; or one to two years of related experience and/or training; or an equivalent combination of education and experience. 

• Prior experience in property management operations and affordable housing management preferred. 

Licenses & Certifications 

• Leasing Agent License or Broker’s License (required). 

• LIHTC Certification (required). 

• Certified Occupancy Specialist (preferred). 

• Valid driver’s license, auto insurance, and access to reliable transportation (required). 

Technical & Physical Skills  

• Strong knowledge of LIHTC compliance requirements. 

• Understanding of budgeting, accounting, and financial reporting concepts. 

• Proficiency in Microsoft Excel and Word (required). 

• Familiarity with property management software (e.g., OneSite), database tools (e.g., SharePoint, Teams), and presentation software (PowerPoint) preferred. 

• Attention to detail and accuracy with strong organizational skills. 

Other Requirements 

• Flexibility to work extended hours during peak transition periods. 

• Maintain confidentiality of tenant, property, and company information. 

• Ability to travel as required. Ability to travel to properties as needed, sometimes on short notice. 

Skills 

• Attention to Detail – Ensures accuracy and thoroughness in compliance documentation, tenant files, and reporting; identifies and corrects errors quickly to avoid compliance risks. 

• Communication – Clearly conveys expectations, processes, and compliance requirements to site teams, leadership, and external partners; adapts style based on audience. 

• Collaboration & Relationship Building – Works effectively with property staff, compliance teams, and other departments; builds trust and fosters teamwork to achieve integration goals. 

• Problem-Solving & Decision-Making – Identifies obstacles to timely certification or property transition and applies sound judgment to resolve issues under tight deadlines. 

• Time & Project Management – Balances multiple integration projects simultaneously, establishes timelines, and ensures deliverables are met on schedule. 

• Adaptability – Remains flexible and effective in changing environments, including new program regulations, evolving deadlines, or unique property challenges. 

• Leadership Without Authority – Guides site teams and peers through complex compliance and integration processes, providing direction and accountability without direct supervisory authority. 

• Technical Proficiency – Leverages Excel, databases, and property management software to track, analyze, and report on compliance and integration progress. 

Work Environment & Physical Demands  

This position operates in a hybrid office environment with occasional on-site property visits. Travel to properties may be required. The role may involve periods of sitting, standing, and walking, along with occasional lifting of files or materials. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Qualifications