The Milford Public Schools is looking for an Assistant Director of Business Services.
This is a Non-Union, 12 month position
Interested applicants must apply online through this job posting in order to be considered for the position.
No phone calls please.
POSITION SUMMARY:
Under the direction of the Director of Business Services, this position plays a key role in supporting the school district’s business operations. This professional position plays a central role in the district's fiscal management and resource tracking. The primary focus is on system-level data analysis, financial reporting, and the strategic oversight of both capital and human resources. The incumbent will be responsible for extracting and interpreting complex data from various district platforms to inform budget decisions and ensure accurate reporting and asset tracking. Success requires robust analytical skills, proficiency with data extraction tools, and strong technical expertise. Experience in foundational business office processes, such as general accounting and payroll administration, is preferred to provide a solid understanding of the data inputs, but is not the sole function of this role.
KEY RESPONSIBILITIES:
ESSENTIAL DUTIES AND JOB FUNCTIONS:
Manage and maintain the district’s position control system to ensure accurate tracking of all employee positions and Full-Time Equivalents (FTE). Assist in the preparation and monitoring of the annual staffing plan and budget by verifying position counts and FTEs by location and funding source. Support compliance with local, state, and federal regulations related to staffing and funding, including grants and other programmatic requirements.
Oversee the tracking, inventory, and lifecycle management of all district-owned assets, including furniture, equipment, technology, and instructional materials. Develop and implement procedures for acquisition, deployment, maintenance, and disposal in compliance with district, town, and state/federal regulations. Oversee various departments and school sites to track movement, relocation, and reassignment of assets. Assist with asset-related questions and provide support to staff on inventory procedures.
Analyze, reconcile, and assist in the preparation of the quarterly and annual reporting including (but not limited to) 941’s, W-2’s, 1099’s, Quarterly Medicaid Reporting and the Quarterly Unemployment Transmission to the State of CT. Assist in the preparation of the annual pension reporting to the City and Board of Education employees. Assist with preparing and/or participate in the preparation of various annual state reports including but not limited to the EFS system, ED012, ED017 and ED021.
Provide support to the Talent Management & Development department in the use of the financial system. Provide ongoing training to all human resource staff members to increase utilization of functions available within the Alio Human Resources module. Prepare various reports from our financial platform, seniority reports, and annual salary calculations for Talent Management & Development to be used in the generation of contract letters to all certified staff.
Supervision and Oversight of Business Office Staff: Provide direct supervision, training, and leadership to business office staff, ensuring the efficient and accurate execution of diverse district fiscal operations. This includes, but is not limited to, the direct oversight of processes related to payroll administration, accounts payable, grant management and reporting, centralized purchasing, and core bookkeeping practices.
Provide technical expertise, information, and assistance to the Director of Business Services and Assistant Superintendent of Business and Operations regarding assigned functions; assist in the formulation and development of policies, procedures, and programs. Proactively anticipate and adapt systems, processes, and controls as the needs of the organization evolve.
QUALIFICATIONS:
EDUCATION AND EXPERIENCE:
Candidates should have:
3–5 years of experience in system-level financial data analysis, resource management, platform administration, or business process support. Prior experience in general accounting or payroll processing is considered helpful.
Expertise in leveraging Excel for robust data analysis and utilizing tools like Microsoft Query (or similar database extraction tools) for efficiently extracting, transforming, and managing complex financial and resource information from district platforms. In addition, familiarity and ability to work effectively with documents and collaboration tools in the Google Suite format is required.
Proven experience in financial and asset management applications, specifically contributing to accurate system-level reporting and the strategic oversight of both tangible capital assets and human capital resources.
Exceptional attention to detail and strong organizational skills essential for ensuring the accuracy and integrity of financial and resource data.
Ability to work independently to meet deadlines as well as collaborate effectively with district staff, vendors, and the public.
A bachelor’s degree in Data Science, Business Analytics, Public Administration, Finance, Accounting, or a related field is preferred but not required.
KNOWLEDGE, SKILLS AND ABILITIES:
Ability to work under time constraints and deadlines, and shift suddenly to new tasks when priorities change;
Ability to plan, organize, set priorities, and work independently;
Ability to keep information confidential and maintain an ethical attitude;
Ability to focus on detailed data and maintain accuracy for extended periods of time;
Ability to communicate clearly orally and in writing;
Ability to exercise judgment as to when to act independently or refer to a supervisor;
Ability to cooperate with district staff and the public;
OTHER REQUIREMENTS:
SALARY:
This job description is intended to provide a general overview of the position and its responsibilities. It is not intended to be an exhaustive list of all duties and requirements. The Assistant Director of Business Services may be required to perform other duties as assigned.
