Administrative Assistant (Inventory) presso Holman

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions.

Essential Functions Statement(s)
• Monitors piece pick line ensuring no hold product is placed in bins for picking.
• Monitors piece pick line ensuring no restricted product is placed in bins for picking.
• Runs Advanced Shipping Notice (ASN) report and updates with correct dates.
• Monitors open TO’s for all inbound, outbound and plant production.
• Completes adjustments to plant production fixer pallets daily.
• Monitors pallets that do not exist (DNE) and communicates to plant personnel to be fixed.
• Monitors temporary bins and overflow bins to ensure that product is not in an
undesignated area for any length of time. (QHUIS, SCRAPWM, REDO, FIXER, ZZ999, HUIS,
etc.)
• Monitors and verifies product scrapped from outbound shipments are taken out of the
system.
• Processes all warehouse scrap out of the system daily.
• Completes 303/305 transactions in SAP for product over/short on all inbound and
outbound shipments.
• Completes 303/305 transactions in SAP for product over/short from plant production.
• Completes credit adjustments as directed by Hill’s corporate for customer shipments.
• Carries out requests to destroy out of date product or special destructions as directed by
the customer following the customer guidelines.
• Creates and processes inventory documents quarterly and annually, maintaining an overall
inventory accuracy of 99.95% or higher.
• Cycle counts bins as necessary when discrepancies are found.
• Completes 311/309 transactions in SAP for co-manufactured product that was received in
with incorrect batch codes.
Extraordinary Service for Over a Century.
• Monitors all inbound/outbound deliveries to ensure there are no shipments that still need
processed.
• Completes daily audits of quality hold product to ensure all product is accounted for with
the correct signage in place.
• Completes a daily crosscheck between hold product and warehouse inventory to ensure all
hold requirements have been met.
• Monitors products that has not been released from batch restriction after two weeks.
• Makes pallet adjustments for SKU’s that have had a quantity change and needs to be
restacked.
• Monitors pick line and makes certain the lines remain ordered for picking per Holman
standards and updated with high – velocity SKU’s.
• Places and releases quality holds per the direction of any production plant.
• Moves product to QHUIS for the plant to inspect and completes adjustments in the system
when samples are taken.
• Completes shipments of hold product back to the plant and provides them with the
product as they request it.
• Maintains a quality database tracking all holds.
• Coordinates products placed on hold for international shipments and releases them upon request.
• Maintains an international database for track all international holds.
• Coordinates with the plant for any additional testing necessary on products shipping internationally.
• Completes general audits of the warehouse as well as inbounds. Enters all issues into the IMS and
reports to management.
• Coordinates all storage trailers for the plant and the warehouse and maintains a separate schedule.
• Responsible for maintaining the inventory of the plants systematic warehouse for Line-to-truck
operations.
• Must have SAP knowledge of the entire shipping and receiving process.
• Performs mock recalls at the request of the plant or a minimum of twice per year.
• Performs Quality Hold Processing, Recall Processing, and Quality Release Processing as backup when
needed
• Scrap notices and response actions as backup when needed
• Reliable attendance at scheduled shifts.
• Performs all duties in conformance to appropriate safety and security standards.
• Performs all other duties as assigned or needed.

POSITION QUALIFICATIONS
Competency Statement(s)
• Attendance - Ability to work required schedule and arrive at work on time. Ability to work
alternative schedules to accommodate the needs of the business.
• Communication - Ability to effectively communicate in writing and verbally in a courteous
and professional manner with others. Ability to understand and follow verbal and written
instruction. Ability to listen well and ask good questions. Ability to prepare reports.
• Mathematics - Ability to perform basic math (addition, subtraction, multiplication and
division) in all units of measure using whole numbers, fractions and decimals.
• Language – Ability to read and interpret documents such as receivers, invoices, operating
instructions and procedure manuals. Ability to write routine reports and business
correspondence.
Extraordinary Service for Over a Century.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender,
race, ethnicity, religion, or job type.
• Relationship Building - Ability to establish and maintain effective working relationships
with customers, co-workers and management.
• Active Listening – Ability to actively attend to, convey, and understand the comments and
questions of others.
• Coaching and Development – Ability to provide guidance and feedback to help others
strengthen specific knowledge/skill areas.
• Productivity - Ability to maintain a level of production that meets or exceeds the
established guidelines. Ability to work independently without interruptions.
• Paperwork - Completion - Ability to complete necessary paperwork neatly and accurately
and according to established guidelines.
• Paperwork - Verification - Ability to verify paperwork necessary to ensure customers,
Team Members and Corporate are receiving correct documentation and information.
• Detail Oriented – Ability to pay attention to the minute details of a project or task and
prioritize tasks. Ability to handle multiple tasks/projects simultaneously.
• Analytical Skills – Ability to use thinking and reasoning to solve a problem. Ability to
understand and interpret financial information.
• Organized – Ability to follow a systematic method of performing a task.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Adaptability - Ability to adapt to change in the workplace.
• Autonomy - Ability to work independently with minimal supervision.
• Safety Awareness - Ability to identify and correct conditions that affect Team Member
safety.

SKILLS & ABILITIES
• Education: High School Graduate or General Education Degree (GED)
• Experience: Two (2) years’ experience in Inventory Control.
• Computer Skills: Intermediate computer or tablet skills; intermediate Microsoft Office
skills (Outlook, Excel, PowerPoint, Word); SAP.
• Certificates & Licenses: