ADMINISTRATIVE SPECIALIST presso Vadis

Description

If you love variety, challenge, and being part of a learning environment with supportive team members, you will excel in this position. 

You will be able to take ownership of your tasks and contribute to improvements while making each day better for our clients and supporting our talented co-workers who serve them directly. 

The Administrative Specialist: HR and Special Projects is responsible for performing a variety of administrative support functions, to include responsibility for IT, HR coordination, management reports and other administrative tasks and special projects as requested. 

Job Description 

• Function as  a Vadis liaison with third party IT helpdesk vendor for staff IT support and computer setup.
• Assist with  IT troubleshooting.
• Coordinate with Administrative Manager for the procurement and inventory
• Organize and maintain inventory of IT equipment. 
• Set up and troubleshooting new phones.
• Coordinate HR functions as needed with specific attention to recruiting & onboarding.
• Deploy, oversee, and track initial and ongoing staff training.
• Perform IT orientation to new hires and collect orientation documentation
• Create, distribute, and compile annual satisfaction survey
• Participate with Administrative Manager and other team members on occasional projects. 
• Demonstrate commitment to accuracy and efficiency. 
• Reception support including greeting visitors, answering phones, and processing mail.

General Responsibilities

• Demonstrate a commitment to the people with serve and carry out Vadis’ mission, vision and core values.
• Work collaboratively with diverse groups and individuals from a variety of backgrounds.
• Promotes a safe working environment for self, coworkers, and clients.
• Demonstrate solid attendance and punctuality.
• Take ownership of job responsibilities and adhere to policies and procedures.
• Effectively utilize time to include planning, strategizing, prioritizing, and adhering to timelines.
• Initiate duties and implement solutions while following through to completion.
• Express facts and ideas in a clear and organized manner.
• Interact in a cooperative, timely, solution-oriented manner.
• Approach conflict decisively, professionally, in a timely and solution-orientated manner.
• Represent Vadis professionally and responsibly.

• Other duties as assigned. 

Pay and Benefits

• This  is a full-time position with a starting wage of $24 per hour. This is not  a remote position.
• Full salary range for this position is $24 - $30 per hour and allows for professional growth over time.
• Medical, vision,  dental, and life insurance coverage at low premium cost to employees. Dependent coverage available at employee cost.
• 403(b) retirement plan, with up to a 6% company match dependent on contributions. (Match available after one year of employment).
• Opportunities for advancement.
• Business mileage reimbursement is currently .60/mile.
• Vacation accrual begins at .027 per paid hour.
• Sick Leave accrues at 1 hour for every 40 hours worked.
• Client job start incentive bonuses.
• Employee Assistance Program available.
• Ten Paid Holidays for 2025.

Hours of work: Monday through Friday, from 8:00am to 4:30pm. 

Requirements

• Knowledge of related computer applications: Office365, Adobe.
• Ability to communicate, using tact and discretion, with the public, staff and program clients.
• Ability to speak pleasantly and clearly, able to follow verbal or written instruction, work both under supervision and      independently.
• Ability to type accurately and with quality.
• Good knowledge of spelling, punctuation, grammar and math, letter, and resume formats.
• Knowledge of office practices including filing, maintaining records, and bookkeeping.
• Ability to learn and retain complex procedures; prepare and maintain records and reports; render clear explanations of procedures and regulations; operate standard office equipment and machines.
• Must be at least 18 years of age.
• Must maintain valid Washington State Driver’s license and have reliable transportation.
• Must possess, maintain, and provide proof of private auto liability insurance. 
• Must maintain a favorable driving record from the Department of Licensing.
• Must pass Initial and ongoing criminal background checks. Fingerprinting may also be required.

EDUCATION/EXPERIENCE

• An associate degree in a related field or equivalent education or training in business administration/accounting
• Advanced experience with Excel.