Purchasing Assistant - DYA presso Digney York Associates

PURCHASING ASSISTANT OPPORTUNITY FOR DIGNEY YORK (DYA)

Onsite in our Vienna, Virginia office

 https://www.digneyyork.com/

 ✨ Where Hospitality Meets Craft
 At Digney York Associates (DYA), we don’t just renovate hotels, we reimagine the guest experience. For over 40 years, we’ve partnered with the world’s top hospitality brands to refresh more than 100,000 guest rooms and public spaces.

Our success comes from people who care—project managers, superintendents, and hospitality professionals who approach each property as if it were their own. At DYA, you’ll join a collaborative team that blends construction expertise with a people-first mindset to deliver exceptional results.

We offer a high-energy, team-driven culture inspired by the luxury environments we bring to life. Join us and discover what it means to shape spaces that welcome millions of guests every year.

🛠️ Opportunity Snapshot

As a Purchasing Assistant at Digney York Associates (DYA), you’ll play a hands-on role supporting the Purchasing Manager and driving the success of our hotel renovation projects. This role is intentionally broad, giving you exposure to every facet of the purchasing process while allowing you to take ownership and work independently.

From issuing material RFQs and managing purchase orders to approve invoices, tracking shipments, and monitoring inventory, you’ll be at the center of our project supply chain. You’ll collaborate with suppliers, coordinate internal resources, and ensure materials flow smoothly to keep projects on track.

At DYA, the Purchasing Assistant role isn’t just administrative, it’s an opportunity to grow, contribute, and build the foundation for a career in construction purchasing and project management. Your work will directly impact the efficiency and success of the luxury hotel properties we bring to life.

 💡 What You’ll Do

As a Purchasing Assistant at DYA, you’ll be at the center of the project supply chain, helping to ensure the right materials arrive at the right time, at the right cost. You’ll balance multiple priorities, work directly with vendors, and keep our projects on schedule and on budget. No two days look the same, but here’s a glimpse into your world:

Key Responsibilities:

• Develop, organize, and track material costs, lead times, and project requirements.
• Prioritize and balance competing demands to keep projects moving forward.
• Create and manage submittals while maintaining accurate project documentation.
• Build strong vendor relationships that support on-time, cost-effective deliveries.
• Use Procore and Sage to commit costs, issue purchase orders, and reconcile invoices.
• Establish and enforce vendor terms to protect project budgets.
• Resolve or escalate material issues to keep schedules on track.
• Review and approve vendor invoices with accuracy and timeliness.
• Consolidate, organize, and publish close-out documentation for project completion.
• Assist with material warranty claims and special projects as assigned.
• Ensure compliance with all safety policies, work rules, and departmental standards.
• Make timely, informed decisions with limited on-site supervision.

⭐ What You Need to Succeed

We’re looking for someone who thrives in a fast-paced, detail-driven environment and is eager to grow in the purchasing field. To be successful in this role, you’ll bring:

• Tech Skills: Intermediate proficiency in Microsoft Office (Word, Excel, Outlook); Bluebeam or Adobe Acrobat experience preferred (training available).
• Organization: Strong attention to detail and the ability to stay organized while managing multiple priorities and competing deadlines.
• Mindset: An adaptive learner who embraces new responsibilities, stays budget-conscious, and thrives under deadlines.
• Communication: Clear, confident communication skills with the ability to make timely decisions and keep projects moving forward.
• Leadership Potential: Ability to motivate others, coordinate resources, and proactively identify and resolve issues.
• Professionalism: A high level of integrity, accountability, and professionalism when representing DYA with vendors, partners, and colleagues.

🌟 Preferred Skills

While not required, the following will help you hit the ground running:

• 2+ years of construction experience, with at least 1 year in hotel renovation projects.
• Familiarity with reading and interpreting project drawings and specifications.
• 1+ year of experience using accounting software.
• Experience working in Procore (1 year preferred).

💲 Pay Range

We offer a competitive salary aligned with experience and level, with opportunities for advancement and professional growth.

🏥 Wellness & Benefits

We offer more than just a paycheck — our benefits are designed to support your well-being at work and beyond:

• Health Coverage – Comprehensive Medical, Dental, and Vision plans
• Wellness Program – Tools and resources to help you stay healthy and energized
• Mental Health Support – Confidential resources and support services
• Time Off to Recharge – Generous PTO, 11 paid holidays, and flex time
• Community Impact – 2 paid Volunteer Days to support causes that matter to you
• Financial Protection – Company-paid Short- and Long-Term Disability and Life Insurance
• 401(k) Program – Available to all employees

 🔎 Pre-Hire Processes

At Digney York Associates (DYA), the safety and integrity of our workplace are top priorities. All job offers are contingent upon the successful completion of pre-employment checks, including a background screening, drug test, and reference verification.

📌 Notice to Staffing Agencies

Digney York Associates (DYA) does not accept unsolicited resumes or applications from third-party staffing or recruiting agencies. Any resume submitted to any DYA employee without a signed vendor agreement in place will be considered the sole property of Digney York Associates. We will treat such submissions as direct applications, with no obligation to pay referral or placement fees of any kind.

It is the policy of Digney York Associates (DYA) to comply with all applicable federal, state, and local equal employment opportunity laws and regulations. EIS is committed to providing fair and equal treatment to all individuals in all aspects of employment.

This policy applies to all matters relating to employment including, but not limited to: hiring, placement, promotion, transfer, demotion, recruitment, advertising or solicitation of employment, training, compensation, selection for training, layoff, termination, and participation in company-sponsored programs or activities.

Equal opportunity — regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, familial status, veteran status, ancestry, or arrest or conviction record, is company policy.