Administrative Specialist presso City of Flagstaff, AZ

About the Department

Are you someone who is ready to make a difference within their local community?  If so, the City of Flagstaff is seeking a qualified Administrative Specialist to join our team! As the City’s newest Administrative Specialist, you will actively support and uphold the City’s stated mission and values. By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on our employees and the community we serve. 

To review the full job description for this position please click the following: LINK

Position Duties

EXAMPLES OF THE WORK PERFORMED:

• Provides excellent customer service to both internal and external customers.
• Provides technical customer service support to other departments, staff, and the general public.
• Creates and maintains various confidential records, files, and databases requiring compilation of varied information.
• Prepares letters and reports from dictation, rough draft, or transcription to include proofreading for accuracy, completeness, spelling, and punctuation.
• Maintains and is responsible for all filing and purging of materials relating to the department or division.
• Responsible for proper and timely processing of time sheets, payroll, purchase orders, personnel action forms, budget preparation, labor distribution reports, or any other procedural forms required by other departments or divisions.
• Answers written and oral inquiries of a routine nature.
• Provides secretarial and clerical support to administrative staff to include preparing, drafting, and proofing various reports, letters, and other correspondence; attending meetings and taking minutes; and answering the telephone.
• Receives, sorts, and distributes a variety of correspondence, records, and information to appropriate personnel and the general public.
• Files documents alphabetically, numerically, or by other prescribed methods.
• Processes a variety of forms and paperwork, using established procedures.
• Types, data enters, or word-processes a variety of technical documents; compiles data and prepares reports.
• Assembles and compiles a variety of data from office records for incorporation into reports; prepares various reports.
• Monitors and maintains office supplies, business forms, and/or application forms.
• May lead staff to include assigning and monitoring work and providing direction.
• May be required to take minutes of commission or board meetings and prepare the minutes in official form.
• May be responsible for monthly production reports, statistical reports, or other regularly scheduled reports.
• May be responsible for coordinating travel arrangements.
• Performs other duties of a similar nature or level.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

• High School Diploma, or General Equivalency Diploma.
• Three years of progressively responsible office experience.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

• Must possess, or obtain upon employment, a valid Arizona driver’s license.
• Regular attendance is an essential function of this job to ensure continuity.

Other Qualifications

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!