Facilities Manager presso Planned Parenthood of Maryland

Planned Parenthood of Maryland (PPM) is a not-for-profit family planning agency that provides high-quality, affordable reproductive health care for women, men, and teens. Our mission is to enable all Marylanders to have access to a wide range of high-quality, affordable reproductive health care services. We help individuals make informed decisions about their reproductive health, family planning options, and sexuality. Under the direction of the Director of Operations, the Facilities Manager is the primary point of contact for the planning, coordination and performing of all building and equipment maintenance activities in accordance with all building occupancy and code. The Facilities Manager is responsible for maintaining vendor relations, supervising scope and quality of contracted work, coordinating with the security and purchasing teams for any shipments of equipment or building related security concerns. This role also is responsible for financial management of repairs and escalating concerns to the Director of Operations ahead of any large spend repairs or maintenance.  The role requires working on-site at one of our locations 5 days per week (M-F) and will be based at our Baltimore, MD location.  Travel to other clinics across our affiliate will be required on an as-needed basis, with the expectation of visiting all clinics across PPM at least once a month.

Essential Responsibilities:

On-site position with a minimum of 30% travel to all health center locations to perform general custodial and building maintenance activities.

Visit health center locations regularly, meet with Health Center Managers to identify and address any maintenance needs.

Maintain relationships with Annapolis property manager and all health center location landlords to identify and address any building needs.

Maintain a Facilities Assessment of needs that feeds into weekly, monthly, and quarterly, workplans, including required inspections, maintenance, and upgrades.

Develop and implement preventative maintenance plans for equipment, HVAC systems, electrical systems, plumbing and other critical areas. Perform and/or supervise ongoing preventive maintenance and repair work on the facilities mechanical, electrical and other installed systems through coordination of execution of tasks with Facilities Technician(s).

Provide direct supervision to the Facilities Technician, to include recruitment, onboarding, training and evaluation of that position.

Maintain and/or supervise new and ongoing relationships with vendors who perform preventive maintenance and repair work on the facilities mechanical, electrical and other installed systems.

Maintaining adherence to the purchasing policy, obtaining competitive bids, tracking expenses and invoice payments to vendors, and presenting complete and accurate business cases for new projects pertaining to maintenance and/or improvement of PPM’s properties and equipment.

Maintain and/or supervise the operations of all HVAC systems and associated equipment, electrical equipment, plumbing systems, building management system and building repairs.

Ensure facilities are compliant with health, safety, fire and building codes, and adhere to state, federal, and local regulations.

With the Director of Operations, work closely with any design or construction partners for capital improvement projects.

Perform and/or supervise general custodial and building maintenance activities.

Ensure compliance with infection control protocols, including proper waste disposal, cleaning and sanitation of facilities. Facilitate and/or supervise proper storage and disposition of medical, hazardous and office waste.

Ensure that backup systems (e.g. generator or battery packs) are operational and maintained.

Facilitate and/or supervise maintenance on agency-owned parking lots.

Facilitate and/or supervise relocation and/or assembly of office furniture and equipment.

Ensures compliance with state and federally mandated building safety codes and inspections.

Prepare and submit summary reports of conditions of the building and recommend actions to be taken.

Ensures the removal of all graffiti and outside building maintenance as necessary.

Facilitate and/or supervise the pick up of supplies from vendors and/or report to other sites.

On call duties for facilities and security issues.

Ensures the removal snow and other debris from sidewalks to ensure safe entry into building.

Ensures inventory levels of maintenance related stock and can place orders to replenish/maintain necessary facilities stock in a timely manner.

Maintain up-to-date inspections, i.e. fire systems, sprinklers, elevators etc.  

Coordinate with other departments to ensure the safety and maintenance of all PPM property as needed and to support cross functional projects. Track and ensure timely completion of facility related work orders and staff request.

Provides direct supervision and leadership to maintenance employees.

All other duties as assigned.

Secondary Functions:

Performs messenger service as requested.

Assists in the shipping and receiving of goods.

Assists with building security matters.

Facilitate minor repairs to medical and office equipment.

Education and Experience Requirements:

High school diploma or equivalent required.

Trade School degree or certification preferred.

Minimum five (5) years’ experience in general maintenance and custodial functions.

Previous capital improvement project work preferred.

Knowledge of healthcare regulations, health and safety standards, and environmental controls in healthcare settings. Familiarity with OSHA, HIPAA and other compliance requirements.

Required to have own general tools. 

Knowledge:  Requires the knowledge of principles and practices of basic carpentry, electricity, plumbing, and general maintenance.

Skills: Understanding and carrying out oral and written instructions; keeping detailed records; performing repairs as required; performing heavy physical labor at times; servicing light equipment; communicating effectively with impacted cross functional partners.

Schedule:  Hours may vary. Schedule is primarily Monday-Friday 8:30am-5:00pm. However, work outside regular hours may be required. Instances include: facilities emergencies, facilities project management or vendor appointments that need to occur outside of typical clinic hours to avoid disruptions during clinic operations.

Licenses:  Possession of a motor vehicle operator’s license and willingness to use personal vehicle in the course of employment.

Confidentiality:  May be exposed to limited confidential information whose disclosure would be contrary to the best interest of the agency, the patient, facility and professional ethics.

Work With Others:  Has contact with employees, patients and outside agencies, furnishing and obtaining information.  Requires a cooperative and courteous attitude, as well as excellent phone and communication skills.

OSHA Category: Tasks performed by this position may involve exposure to blood, body fluids, or tissues.  All employees are required to have Rubella immunization and Tuberculosis screening as a condition of employment, with annual Tuberculosis testing thereafter; all employees are offered the opportunity to receive the Hepatitis B immunization at any time at no charge.

Benefits:

Medical, Dental, and Vision insurance.

Flexible Spending Account.

Life, AD&D Insurance.

Short-Term and Long-Term Disability.

Paid Time Off (PTO) and Paid Holidays.

Employee Assistance Program.

401(k) Retirement Plan.

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