Accounting Assistant / AP Processor presso Mountain Commerce Bank

Description

Position: Accounting Assistant / AP Processor

Reports to: CFO or CAO

Supervises: None

Department: Financial Management

FLSA Status: Hourly Non-Exempt

General Function:

Responsible for assisting with the company accounting process and functions in a professional and knowledgeable manner. Ensure company policies and procedures are being adhered to as they pertain to accounting functions including accounts payable. 

Essential Functions:

1.Process Payments

A. Open and sort mail daily. Route as necessary.

B. Review invoices for accuracy and ensure all credits and debits are properly documented; enter invoices into the Accounts Payable system and schedule for payment. Code each invoice to correct branch and cost center.

C. Process check requests, expense reports, garnishments, tax payments, etc., ensuring that all appropriate approvals have been received, and that checks are properly signed and mailed with corresponding documentation. 

D. Make GL entries to offset check disbursement activity and for Sweep interest.

E. Assist with all vendor responsibilities and payment of negotiated contracts, as well as inquiries.

F. Code costs, expenses, credit card distribution forms, etc. accurately to each cost center.

G. Review employee expense reports and credit card distribution forms for approval, corresponding documents, code to correct branch and cost center.

H. Ensure that appropriate approval authority is obtained for necessary issues, and follow up when necessary.

I. Monitor due dates and timeliness of payments.

J. Maintain accurate records and file documents in vendor folders for reference and retention.

K. Balance internal General Ledger against the Daily Settlement Report. Balance Interface Report against the actual invoices for accuracy.

L. Research payment history and allocations. Update vendor database and files. 

2. Accounting Administration

A. Prepare or assist with general ledger and correspondent reconciliations.

B. Assist with monthly reports which detail the Bank's statement of condition and net income position for the month and year-to-date in comparison to budget.

C. Assist with FDICIA control reporting duties.

D. Assist in audits of the Bank's records by Federal and State Examiners, CPA firms and Bank's internal auditors.

E. Assist with maintenance and control of the Bank's general ledger and other financial and accounting records.

F. Develop accurate and responsive analysis and reporting of financial and accounting information.

3.Projects and Reports

A. Manage and complete all projects and preparation of reports as assigned

B. Communicate activities to management and Controller, CFO, or CAO as appropriate.

C. Assist with preparation of tax information and other required reporting (e.g. 1099) 

D. Analyze GL’s, vendor activity, branch expenses, etc. Compare related vendors to reduce duplication and cost.  

4.Compliance

A. Diligently protect confidential information, and assist the Bank in ensuring that all confidential and sensitive information is handled appropriately.

B. Maintain an active awareness and understanding of policies, procedures, designated authorities, regulations, and laws, including but not limited to, the Bank Secrecy Act, Anti-Money Laundering Act, etc. Follow these at all times.

C. Communicate openly with supervisors and other management about policies, procedures, work conduct, and job functions. Ask questions to clarify any uncertainty in issues.  

D. Address and report suspected violations of policy, procedure, Bank Secrecy Act, Anti-Money Laundering Act, and other laws and guidelines, as outlined in the Code of Conduct. Reported information will be kept confidential.

E. Participate in training sessions and policy updates as necessary. Assist with coordination of scheduling as appropriate.

5. Other

A. Ability to work scheduled and other needed hours at the designated location(s)

B. All Team Members should provide consistently positive, effective, helpful service to all customers, both internal and external.

C. Assist other managers or Team Members as needed

D. Management or Bank policy may revise, delete, or add responsibility as necessary

6. Activity

A. Ability to operate office equipment, telephones, and computers

B. Ability to communicate fluently in English, in person, in writing, and on the computer

C. Ability to hear, speak, and understand verbal communication

D. Ability to read, write, count, and perform basic math functions 

E. Ability to move head, shoulders, neck, and arms freely (e.g. operation of office equipment)

F. Ability to use manual dexterity and fine manipulation for operating a keyboard, using equipment, filing, etc.

G. Ability to lift up to 15 pounds, grasp, reach, and pull

H. Ability to think, remember, learn new information, and apply cognitive data to job functions

I. Ability to assess and concentrate on mental and physical job tasks to see them to completion

Requirements

Qualification Requirements:

• High School diploma or equivalent 
• General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices
• Strong analytical, written, and verbal communication skills
• Good organizational and prioritization skills with strong attention to detail
• Computer proficiency in MS Windows, Word, Excel, e-mail

Preferred Qualifications:

• Associate’s degree in business-related field
• 2-4 years previous Accounts Payable experience
• Knowledge of vendor maintenance, including setting up new vendor information, obtaining W-9 and communicating to vendors
• Knowledge of banking regulations
• 2-3 years previous accounting experience.

Mountain Commerce Bank is an Equal Opportunity Employer