Business Coordinator II presso Tamus

Job Title

Business Coordinator II

Agency

Texas A&M University

Department

Academic Accounting and Business Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Business Coordinator II is responsible for coordinating the reconciliation, analysis, and reporting for assigned scholarship and loan program accounts, as well as providing customer service to assigned departments. This position will be responsible for customer support by responding to customer inquiries, assisting customers in making decisions, and troubleshooting related to purchasing, accounts payable, accounts receivables, payment cards, and travel. The Business Coordinator II will be responsible for developing and maintaining good working relationships with the management and staff of units served by AABS as well as in other departments on campus to conduct position responsibilities. Responsible for serving as backup for other team functions as needed.

 

Essential Duties/Tasks:

Loan Reconciliation

• Conducts (FAMIS to Compass) reconciliations of accounts related to loan programs (Direct, Alternative, and Short-term) including researching and resolving outstanding items which may involve communicating with other finance groups or Scholarships & Financial Aid.

• Attends monthly Alternative loan meeting and quarterly Short-term loan meeting with Scholarships & Financial Aid.

Scholarship Reconciliation

• Reconciles and reviews Financial Aid Scholarship accounts as assigned including federal, state and local scholarships accounts.

• Reconciles and reviews departmental scholarship accounts between various financial systems and student record systems.

• Research outstanding reconciliation issues and searches for missing documentation as needed. Conducts audits and identify discrepancies between systems using advanced Excel tools. Maintains logs for scholarship transactions that may occur including direct deposits, security transfers, donor return requests processed in Aggiebuy etc.

• Trains and coordinates student technicians to assist with reconciliation and review of designated scholarship accounts on a rotating/seasonal schedule. 

Purchasing, Accounts Payable, Payment Cards, Travel for Assigned Departments

• Maintains extensive knowledge pertaining to TAMU Guidelines for the disbursement of funds, procurement, accounts payable and payment card policies, procedures, rules and regulations.

• Advises customers on purchasing issues and best practices for use of Aggiebuy system and/or use of TAMU payment cards.

• Reviews items received from customer units for processing in Aggiebuy.

• Identifies and resolves issues before approving transactions for processing.

• Works with customers, vendors, other AABS team members, and Financial Management Operations (FMO), as needed to develop, monitor and report budgeting activity, investigate and correct errors, and gather additional information required to process payment, request removal or tax, or dispute items and amounts.

• Coordinates purchasing activities.

Mentor/Resource for Other Accounting Team Members

• Maintains knowledge base necessary to accurately answer questions that other team members have related to the reconciliation of scholarship or loan accounts, processing of purchasing, accounts payable, accounts receivable, payment cards, and travel transactions.

• Serves as a resource/mentor to members on job responsibilities, suggestions, and troubleshooting.

• Participates in team meetings and professional development courses as necessary.

• Trains other staff and student workers.

• Acts as back-up for other business staff as needed.

Other Duties

• Performs other duties as assigned.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.

• Three years of related experience in general office, accounting or personnel operations.

 

Preferred Education:

• Bachelor’s degree in business, accounting, human resources or related field.

 

Preferred Qualifications/Preferred Experience

• Some higher education experience related to scholarship accounting and reconciliation. 

• TAMU experience in a business role - experience using FAMIS, Aggiebuy, Canopy, Concur, Workday, Laserfiche, Business Objects, etc. 

  

Knowledge, Skills, and Abilities

• Knowledge of word processing and spreadsheet applications. 

• Ability to use spreadsheet software to compile, compute, organize and present data for use in reports and other tracking activities. 

• Planning and organizational skills, Excellent oral and written communication skills, demonstrating a knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written communication is clear, concise, and error free. 

• Ability to prepare and make presentations. 

• Ability to establish and maintain cooperative working relationships with other Academic Accounting & Business Services’ team members and TAMU internal and external customers.

• Ability to multi-task and work cooperatively with others.

 

Other Requirements and Factors

• This position is security sensitive.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

• May be required to work beyond a normal 40-hour work week as necessary to meet deadlines. 

 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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