SENIOR HUMAN RESOURCES ANALYST presso City of Montebello, CA

About the Department

REQUIRED APPLICATION MATERIALS
POSITION
The City of Montebello is seeking a collaborative and engaged Human Resources professional who is looking to grow and serve in the field of Human Resources. The Senior Human Resources Analyst performs a wide variety of complex human resources functions, including recruitment and selection, performance management, benefits administration, leaves of absence administration, classification and compensation, and employee/labor relations. This is a great opportunity for someone who is interested in leading a variety of human resources initiatives and projects.

SUPERVISION RECEIVED AND EXERCISED

This is a high level staff support position with general responsibility for the planning, organization, development and completion of complex projects.  Requires the use of independent judgment in making decisions in accordance with established policies and procedures.  May perform supervisory duties as assigned.

Position Duties

Class Characteristics
The Senior Human Resources Analyst is a journey-level classification that performs difficult analytical assignments, conducts complex studies, and is assigned professional level projects to research, analyze, and make appropriate recommendations to decision-making authorities such as managers and department heads, which includes the levels of Director of Human Resources, Assistant City Manager and City Manager.  

Examples of TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Develops and administers standardized employment exams, performance tests and oral boards; computes scores and may establish passing points and eligibility lists. Acts as staff coordinator in the assignment and review of all recruitment processes. 
• Conducts classification studies and advises management on methods to achieve goals through reorganization and reclassification of appropriate positions. 
• Designs annual training calendar for City employees and presents training programs for staff development. 
• Conducts outreach recruitment efforts for open positions in accordance with the City's Affirmative Action Plan, including identification of sources for advertising, posting of vacancies and analysis of labor market and classification statistics. 
• Prepares staff reports, agendas and correspondence for the Civil Service Commission.
• Assists in contract negotiation during the meet and confer process. 
• Assists in resolving personnel related problems through discussion with supervisors and employees. 
• May supervise paraprofessional staff.
• Develops or revises policies and procedures based upon organizational or Human Resources management needs.
• Assists with grievance and discipline processes. 
• Files EEO reports annually on behalf of the City. 
• Tracks and evaluates the impact of personnel-related laws and regulations, and directs information to the appropriate management representatives.
• Inputs confidential personnel data into the HRIS as appropriate; updates/maintains HRIS and other records, and maintains employee personnel files. 
• Administers classification and compensation plan; prepares and updates class specifications; initiates and participates in employment, compensation, and benefits surveys and studies involving general personnel administration practices; prepares and reviews personnel action change forms for completeness and accuracy and updates information in personnel databases.
• Administers employee records and develops informational materials related to new employee orientation and benefits enrollment sessions; answers questions from applicants, current employees, and retirees relating to plan eligibility, provider coverage, premium rates, and claim procedures; evaluates employee comments and needs and presents information to management representatives.
• Acts as liaison for the City Manager’s Office in communications involving collective bargaining process; participates in the cost analysis of proposed changes and the evaluation of market practices.
• Tracks and assures that Personnel, Payroll, and Benefits Information Systems updates are properly executed; administers COBRA benefits.
•  Assists in the analysis of contract and franchise agreements.
• Coordinates employee recognition functions; considers employee and management requests and arranges employee events and activities.
• Performs other duties as assigned.

Minimum Qualifications

Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to a Bachelor’s degree from accredited four-year college or university in business administration, public administration, or a closely related field is required.  At least five (5) years of increasingly responsible professional experience in one or more of the following areas including recruitment, testing, and selection; employee benefits administration; classification and compensation; payroll and wage administration; employee and labor relations; workers compensation; personnel records management; administrative, personnel, and analytical functions.

Licenses and Certifications:

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Knowledge of:

• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• Principles, practices, and methods of administrative, economic, and organizational analysis.
• Financial, statistical, and comparative analysis methods.
• Principles and practices of budget development and expenditure control in a municipal setting.
• Business letter writing and the standard format for reports and correspondence.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. 
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and the public.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Federal and State Equal Employment Opportunity laws and non-discrimination regulations and local ordinances; Occupational Safety and Health Administration (OSHA) reporting requirements.
• Public Employees Retirement System (PERS) standards and practices.
• Principles and practices of public human resources administration, including recruitment, testing and selection programs.
• Workers’ Compensation and Unemployment Insurance administration.
• Training, safety, employee relations, classification and compensation, benefit practices, including COBRA requirements; City Personnel ordinances, personnel policies, and labor contract provisions; budgeting practices; research and analysis techniques.
• Confidentiality protections and employee rights; principles and practices of sound business communica­tions.  

Ability to:

• Recommend and implement goals, objectives, and practices for providing effective and efficient services.
• Analyze administrative and operational problems, evaluate alternatives, reach sound conclusions, and make appropriate recommendations.
• Participate in the preparation of department budget, including gathering and analyzing data related to expenditures and projected charges and monitoring budget expenditures and revenues.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Maintain confidentiality and exercise good judgement and discretion in the handling and processing confidential information and data.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and procedures.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. 
• Compose correspondence and reports independently with minimal instructions.
• Research, analyze, and summarize data and prepare accurate and logical written reports.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate office equipment and computer applications related to the work.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Conduct research and analyze laws, regulations, contracts, policies, and standards related to human resources and management programs and services.
• Administer and participate in surveys; draft and present study findings and conclusions.
• Establish and maintain effective working relationships with applicants, staff, management, vendors, consultants, brokers, the City attorney, the general public, and others encountered in the course of the work.
• Organize and prioritize tasks to meet deadlines; 
• Exercise tact and diplomacy in dealing with sensitive and complex personnel issues and employee situations; organize and maintain confidential personnel files:
• Operate a personal computer for and use word processing, spreadsheets, graphics and other applications software. 
• Perform related duties as required.

Other Qualifications

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.   Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.  

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