- Professional
- Ufficio in Boca Raton
Summary
The ideal candidate has a desire to learn the event industry. Their role is to provide organizational and operational support for the corporate managers in the planning and execution of Boca by Design events.
Essential Functions
Job duties include, although are not limited to:
Oversee install on events when Corporate Managers are unavailable.
Ensure all items listed on proposals are present and correct.
Attend conference calls and client meetings with managers to have more of an understanding on event needs and vision.
Organize, maintain and label photos from events; photo drive to have individual files for photos.
Maintain current filing system for all incoming and outgoing events
Prepare spread sheets for any groups that involve a multitude of events taking place to help keep track of items, vendors and install time.
Follow up with Corporate Managers on any projects they need assistance with.
Ensure all proposals are correct and communicated with client in a timely manner.
Distribute proposals upon receiving signatures and Master Account numbers.
Monitor changes or revisions and update Master files.
Prepare IN-HOUSE proposals occasionally to assist manager.
Go through BEOs for anything BBD related (including diagrams), cross reference with appropriate managers and proposals.
Attend Daily BEO meetings if managers cannot be present.
Create monthly E-blasts for (Holidays, DMC and Industry trends) to market & advertise BBD services.
Ensure DMC booklets are up to date with correct prices, and activity information.
Any new DMC events put together contracts, description and add to DMC booklets.
Monitor/Update/ Research offsite property venues booklet for private events.
Manage Survey Monkey reviews, print responses for managers.
Send thank you emails after event to clients.
Answer phone calls with any inquiries, and forward to appropriate individuals.
Maintain operations information,pricing, clients and vendors confidential.
Coordinate appointments and scheduling of events on the calendar.
Ability to manage multiple simultaneous projects and work assignments under pressure and deadlines.
Proficient in Microsoft Office and other computer programsAbility to work in a fast-paced environment.
Internal Relationships
Reports to Corporate Event Designers/Director
External Relationships
Has regular contact withSend intro letters to potential and tentative corporate clients that managers are not already in contact with.
Send thank you emails after event to clients.Answer phone calls with any inquiries, and forward to appropriate individuals.Maintain operations information,pricing, clients and vendors confidential.Coordinate appointments and scheduling of events on the calendar.QualificationsAbility to manage multiple simultaneous projects and work assignments under pressure and deadlines.Oral and Written communicationDetailed OrientedProficient in Microsoft Office and other computer programsAbility to work in a fast-paced environment.Resort and BBD servicesRespond to RFPâ??s in a timely manner
Education/Experience Requirements
High School diploma GED preferred.
Minimum 2 years experience in event design.
Physical Requirements
Lifting 50 lbs. maximum with frequent lifting and carrying of objects weighing up to 25 lbs. It requires walking or standing to a significant degree, as well as reaching, handling, feeling, talking, hearing, and seeing.
In the United States, we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
The ideal candidate has a desire to learn the event industry. Their role is to provide organizational and operational support for the corporate managers in the planning and execution of Boca by Design events.
Essential Functions
Job duties include, although are not limited to:
Oversee install on events when Corporate Managers are unavailable.
Ensure all items listed on proposals are present and correct.
Attend conference calls and client meetings with managers to have more of an understanding on event needs and vision.
Organize, maintain and label photos from events; photo drive to have individual files for photos.
Maintain current filing system for all incoming and outgoing events
Prepare spread sheets for any groups that involve a multitude of events taking place to help keep track of items, vendors and install time.
Follow up with Corporate Managers on any projects they need assistance with.
Ensure all proposals are correct and communicated with client in a timely manner.
Distribute proposals upon receiving signatures and Master Account numbers.
Monitor changes or revisions and update Master files.
Prepare IN-HOUSE proposals occasionally to assist manager.
Go through BEOs for anything BBD related (including diagrams), cross reference with appropriate managers and proposals.
Attend Daily BEO meetings if managers cannot be present.
Create monthly E-blasts for (Holidays, DMC and Industry trends) to market & advertise BBD services.
Ensure DMC booklets are up to date with correct prices, and activity information.
Any new DMC events put together contracts, description and add to DMC booklets.
Monitor/Update/ Research offsite property venues booklet for private events.
Manage Survey Monkey reviews, print responses for managers.
Send thank you emails after event to clients.
Answer phone calls with any inquiries, and forward to appropriate individuals.
Maintain operations information,pricing, clients and vendors confidential.
Coordinate appointments and scheduling of events on the calendar.
Ability to manage multiple simultaneous projects and work assignments under pressure and deadlines.
Proficient in Microsoft Office and other computer programsAbility to work in a fast-paced environment.
Internal Relationships
Reports to Corporate Event Designers/Director
External Relationships
Has regular contact withSend intro letters to potential and tentative corporate clients that managers are not already in contact with.
Send thank you emails after event to clients.Answer phone calls with any inquiries, and forward to appropriate individuals.Maintain operations information,pricing, clients and vendors confidential.Coordinate appointments and scheduling of events on the calendar.QualificationsAbility to manage multiple simultaneous projects and work assignments under pressure and deadlines.Oral and Written communicationDetailed OrientedProficient in Microsoft Office and other computer programsAbility to work in a fast-paced environment.Resort and BBD servicesRespond to RFPâ??s in a timely manner
Education/Experience Requirements
High School diploma GED preferred.
Minimum 2 years experience in event design.
Physical Requirements
Lifting 50 lbs. maximum with frequent lifting and carrying of objects weighing up to 25 lbs. It requires walking or standing to a significant degree, as well as reaching, handling, feeling, talking, hearing, and seeing.
In the United States, we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
