External Relations Coordinator presso Pittsburgh Botanic Garden

Description

Pittsburgh Botanic Garden inspires people to value plants, garden design and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.

This growing nonprofit cultural institution seeks an enthusiastic and energetic External Relations Assistant to further its mission. 

RESPONSIBILITIES

The External Relations Coordinator maintains the quality of membership and donor records. Performs the data entry tasks of gift entry, acknowledgement, and donor record updates as well as assists with membership electronic card processing. Ensures the data inputs are accurate in the Garden’s constituent database in a timely manner. Generates reports and queries as requested by other members of the External Relations Department - Membership Manager, Marketing Manager, and Annual Fund Manager. and reports to the External Relations Director.

Essential Job Functions:

• Manage the Pittsburgh Botanic Garden donor and membership records in the organization’s database (Altru)
• Maintain accurate constituent records; update addresses and constituent information; enter new records; assist with constituent segmentation for direct-mail donor and member campaigns
• Assists with Membership electronic cards and weekly communication with members
• Assists Marketing efforts by updating Program Calendar on website and weekly e-newsletters
• Process and acknowledge all donations and pledges within a timely manner 

Requirements

EXPERIENCE AND QUALIFICATIONS 

• Highly developed understanding of database systems; Altru or Blackbaud experience preferred
• Highly proficient in Microsoft Office 365
• Ability to maintain high level of confidentiality 
• Strong written and oral communication skills
• Clearance of background security checks

WORK CONDITIONS

• Primarily office work conditions with occasional outdoor work at events
• Typically, this is a 40-hour workweek position, however flexible hours are required for Garden related functions

SUBMISSION REQUIREMENTS

Email submissions only. Please send cover letter, resume, salary requirements and two professional references to [email protected]. Please do not include information in email text but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.

EQUAL OPPORTUNITY EMPLOYER

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and

applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.