Front Office Assistant presso Astera Labs

We are seeking a friendly, organized, and proactive Front Office Assistant to be the first point of contact for visitors, clients, candidates, and employees. This role is vital in creating a professional and welcoming environment at our front desk, while also providing administrative support to the Office& Facilities Manager, and other departments as needed. The ideal candidate is detail-oriented, tech-savvy, and skilled in multitasking. 

Requires permanent work authorization in the U.S.

Key Responsibilities: 

Front Desk & Guest Relations: 

• Greet and welcome guests, candidates, and clients in a professional and courteous manner. 

• Notify appropriate employees of visitor arrival and ensure guests are attended to promptly. 

• Manage visitor registration process and issue temporary badges when necessary. 

• Handle incoming calls, emails, and inquiries; route them to the appropriate departments. 

Administrative Support: 

• Assist the Office Manager in daily administrative tasks, coordination, and reporting. 

• Receive, sort, and distribute mail, deliveries, and office supplies. 

• Monitor inventory of office supplies and reorder as needed. 

• Coordinate office maintenance and liaise with building management when required. 

• Support Facilities work order system 

• Support travel coordination to/from San Jose HQ 

• Scheduling meetings, interviews, etc. 

Event Coordination: 

• Assist in planning and executing internal company events, meetings, and celebrations. 

• Support logistics such as booking venues, sending invites, arranging catering, and preparing materials. 

• Manage Executive Briefing Center space and reservations 

Candidate & Interview Management: 

• Welcome job candidates and guide them through the check-in and interview process. 

• Collaborate with HR to ensure a positive candidate experience. 

Required Skills & Qualifications: 

• Proven experience as a receptionist, front desk representative, or similar role. 

• Excellent communication and interpersonal skills. 

• Strong organizational and multitasking abilities. 

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other common office tools. 

• Familiarity with office equipment (printers, scanners, conference room AV systems). 

• Professional appearance and demeanor. 

• High school diploma required; associate or bachelor’s degree preferred. 

Tools & Systems Knowledge: 

• Visitor Management System (e.g., Envoy, Proxyclick) 

• Meeting scheduling tools (e.g., Outlook Calendar) 

• Office inventory platforms (e.g., Zoho Inventory) 

• Communication platforms (e.g., Microsoft Teams) 

• Basic knowledge of event planning tools is a plus (e.g., Trello, Eventbrite) 

Why Join Us? 

You'll be part of a dynamic and collaborative team in a fast-paced corporate environment where your role is essential in shaping first impressions and supporting the smooth running of the office. 

This position is 6 month contract to hire. Pay will be in accordance to industry standard between $25 - $35 /hour.