Event Planning Manager presso Virginia Union University

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.

VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.

 Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.

The Event Planning Manager is responsible for the planning, coordination, and execution of a wide range of university events, including academic ceremonies, student engagement activities, fundraising events, conferences, and community programs. This position requires exceptional organizational skills, creativity, and the ability to manage multiple projects simultaneously while ensuring events align with the mission, branding, and goals of the university.

Responsibilities

• Plan, organize, and manage logistics for university-sponsored events, including commencements, convocations, orientations, conferences, donor/fundraising events, and student engagement activities.
• Partner with academic departments, student organizations, and administrative units to design events that enhance the university experience and advance institutional goals.
• Develop and manage event budgets, including vendor negotiations, contracts, and cost tracking to ensure fiscal responsibility.
• Coordinate event logistics such as venue selection, catering, décor, technology/AV needs, transportation, and guest services.
• Supervise event staff, volunteers, and student workers, providing training and direction to ensure high-quality execution.
• Collaborate with University Communications and Marketing to develop promotional materials and event branding consistent with institutional standards.
• Ensure compliance with university policies, safety regulations, and accessibility requirements.
• Conduct post-event evaluations and provide recommendations for improvement.
• Build and maintain positive relationships with vendors, donors, alumni, students, faculty, and staff.
• Ability to work evenings, weekends, holidays, and extended hours as required by event schedules.
• Must be able to lift and carry event-related materials, bend, and work in various weather conditions as needed for outdoor or large-scale events.

Education

• Bachelor’s degree in Event Management, Hospitality, Communications, Business Administration, or related field.
• Minimum of 3–5 years of professional experience in event planning or project management, preferably in higher education or a nonprofit environment.
• Must be able to lift 10 pounds.

Application Process

Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact [email protected].

Equal Opportunity Employer

Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.

For more information about Virginia Union University, visit VUU About Page.