Accounts Payable Coordinator presso Stephen Gould

What Makes Stephen Gould Exceptional? 

Founded through a passion for entrepreneurship, our success is due to the ingenuity and tenacity of our extraordinary teams, bringing people and ideas together. With Stephen Gould, everything is within reach including an exciting career opportunity. We want you to join our team and build on our incredible 85-years of excellence. Stephen Gould looks for people that want to design and develop exciting solutions for a variety of engaged and passionate clients across the globe. With headquarters in Madison, New Jersey, 40 locations throughout the U.S and operations in six countries outside the U.S, we have grown tremendously while staying true to our 5 Principles: Stephen Gould - 5 Principals

  Values and behavior we look for. 

• A positive and gracious colleague who leads though collaboration and support for peers. 
• Have resilience and drive with accountability and responsibility when something doesn’t go as planned. 
• Be committed to delivering the best results as a team, recognize that decisions may differ from individual opinion, we succeed as a team. 
• Integrity and reliability show up every day in my work. 

Position Overview

The Accounts Payable Coordinator works closely with suppliers and internal departments to ensure timely, accurate processing of vendor invoices and payments. This role is key to maintaining strong vendor relationships, supporting internal teams, and upholding company financial controls.

Key Responsibilities

Invoice Processing

• Review, code, and enter supplier invoices into the Epicor ERP system.
• Match invoices to purchase orders and receiving documents; resolve discrepancies promptly.
• Process cost allocations related to supplier invoices.

Payment Processing

• Prepare daily payment runs (checks, ACH, credit card, wire transfers).
• Void, stop, or cancel payments as required.

Vendor Management

• Respond to vendor inquiries and reconcile statements to maintain positive relationships.

Compliance & Controls

• Adhere to internal controls and company policies.
• Collaborate with Finance, Legal, and other departments to ensure smooth processing.
• Provide accurate documentation for audits and assist in resolving discrepancies.

Qualifications

• 3+ years of accounts payable experience.
• Solid understanding of supplier payments and vendor invoice processing.
• Strong Excel skills preferred.
• Experience with ERP systems; Epicor strongly preferred.
• Background in an office environment with warehouse, manufacturing, or purchasing functions supporting a sales business is highly desirable.
• Associate’s or Bachelor’s degree preferred, not required.
• Exceptional problem-solving skills, attention to detail, and a high degree of accountability.
• Excellent communication skills and accurate data-entry capabilities.
• Ability to work occasional overtime during busy seasons.

Work Environment

• Hybrid schedule (on-site and remote).
• Fast-paced setting requiring flexibility and collaboration.