Project Coordinator presso Current Openings

About the position:

The newly created role of Project Coordinator within our Property & Expansion team will be supporting the rollout of our new showrooms. They will be focused on procurement, utilities setup, security coordination, and reporting, ensuring project milestones are achieved and each showroom opens smoothly and on schedule.

Key Responsibilities include:

• Coordinate with service providers to arrange utilities, internet, security, plant hire, and cleaning for new showrooms.
• Assist with procurement of showroom equipment, furniture, fixtures, and supplies, and track deliveries and installation.
• Liaise with building management to arrange site access, clarify building requirements, and ensure compliance with lease obligations and local regulations.
• Prepare simple reports that capture key data and insights from each project, helping improve efficiency and consistency across future rollouts.
• Support the Project Manager with document control, including contracts, permits, drawings, schedules, and invoices.
• Provide general administrative and coordination support across multiple showroom projects.

What are we seeking?

• 2–3 years of administrative, operations, or coordination experience in a retail, property, or facilities environment.
• Strong organisational skills and ability to manage multiple tasks simultaneously.
• Clear and professional communication skills for liaising with internal teams, landlords, and vendors.
• Ability to work quickly, prioritise effectively, and meet deadlines in a fast-moving project environment.
• Openness to working across different time zones to support international rollouts.
• Ability to problem-solve day-to-day challenges and proactively suggest practical solutions to keep projects on track.

What we offer:

In addition to a competitive remuneration package, and the ability to work in a beautiful office location in the heart of Kew, we offer all our team members with a range of benefits including:

• A supportive and collaborative work environment;
• An Employee Assistance Program for you and a family member to utilise;
• Generous staff and family / friend discounts;
• Team events and initiatives included as part of our wellbeing program;
• Paid volunteer leave, and sponsorship of a child in South East Asia/Africa under your name;
• The opportunity to join a growing company with a global presence - you really can take your career anywhere!

If this full-time opportunity sounds like your next challenge, complete your application by clicking on the apply now button and we will be in touch.

Agencies, thanks for thinking of us - but we have this one covered!