Executive Assistant presso Carmeuse Lime & Stone Inc

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to our executive team. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a strategic partner who ensures smooth day-to-day operations and helps drive organizational efficiency.

Key Responsibilities

Calendar & Schedule Management:

• Coordinate and maintain complex calendars
• Schedule meetings, appointments, and events across time zones
• Send reminders and prepare executives for upcoming engagements

Travel & Logistics Coordination:

• Assist with domestic and international commercial travel for executives
• Proactively monitor travel of Executive Committee (ExCo) members visiting North America
• Manage charter flight scheduling and logistics
• Prepare detailed itineraries and manage expense reports

Communication & Correspondence:

• Serve as the primary point of contact between executives and internal/external stakeholders
• Handle confidential information with discretion

Meeting & Event Coordination:

• Coordinate leadership team (Lt) meetings and events
• Support logistics and planning for internal and external engagements

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage time effectively
• High level of professionalism and confidentiality
• Bachelor’s degree preferred

Preferred Attributes

• Proactive problem-solver with a can-do attitude
• Adaptable and able to thrive in a dynamic environment
• Strong interpersonal skills and emotional intelligence
• Experience supporting C-level executives