Special Education File Clerk presso Southeast Delco School District

Southeast Delco School District

Special Education File Clerk

Educational Service Center

This is a part-time, 10 month position.

Reports to: Director of Special Education

Job Summary:

The File Clerk supports the Special Education Department by maintaining accurate, organized, and confidential student records. This role ensures compliance with federal, state, and district regulations special education documentation, including Individualized Education Programs (IEPs), evaluations, and related services.

Key Responsibilities:

• Organize, file, and maintain electronic records for special education students.
• Upload physical/hard copies of IEPs, Evaluation Reports, NOREPS, and other special education paperwork to the Special Education Database.
• Input and update student data and due dates in district databases and tracking systems.
• Ensure timely filing of IEPs, assessments, parental consent forms, and other required documents.
• Respond to internal and external requests for student records while maintaining confidentiality.
• Assist with archiving and purging records in accordance with retention policies.
• Support department staff with clerical tasks such as copying, scanning, and distributing documents.
• Maintain compliance with FERPA and other applicable privacy laws.
• Perform other duties as assigned by the department supervisor.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. The Southeast Delco School District will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

Education & Experience:

• High school diploma or equivalent required; associate degree preferred.
• Prior experience in clerical or administrative support required, preferably in an educational or special education setting.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite and data entry systems.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.

• Ability to reach above and below the waist
• Ability to use fingers to pick, feel and grasp objects
• Ability to use both hands for repetitive motion
• Some bending, stooping and twisting of the body required
• Ability to lift and/or carry supplies and/or papers weighing no more than 10 lbs.
• Ability to mostly sit with some standing or walking/moving throughout the work environment

Level of Compensation:

This position's salary is determined by the collective bargaining plan for Support Staff. The starting salary for this role is $18.46/hour. After the completion of the 90-day probationary period, this position is eligible for a raise to bring the salary to $18.96/hour. This is a full-time, 10-month position. 

Pre-employment Paperwork Requirements:

• Pennsylvania Criminal Background Check, FBI Fingerprinting Background Check, Pennsylvania Child Abuse Clearance
• Sexual Misconduct/Abuse Disclosure Release (Act 168) forms
• School Personnel Health Record and TB Test

Disclaimer:

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principle functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed. 

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status. 

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include, every possible activity and task performed by every specific employee.

The Southeast Delco School District is an Equal Employment Opportunity Employer.