Administrative Assistant 1 presso LifeLink Foundation

Join LifeLink — Join a Life Saving Team!

About LifeLink
More than four decades ago, a visionary group of innovators, led by renowned nephrologist Dr. Dana Shires, made a life-changing commitment—to save lives through organ and tissue donation. From that bold beginning, LifeLink Foundation was established – founded with heart, purpose, and a mission that still guides us today.

What started as a nonprofit with big dreams has grown into a vision-driven organization of more than 700 dedicated professionals across west-central Florida, Georgia, parts of South Carolina, Puerto Rico, and the US Virgin Islands.

At LifeLink, we are united by our mission: To honor donors and save lives through organ and tissue donation.

Our vision remains clear: To maximize the gift of life while giving hope to donor families and transplant patients.

We are grounded in the values that shape our work and culture—Compassion. Excellence. Legacy. People. Quality.

If you’re inspired by purpose, driven by impact, and ready to help save and heal lives, LifeLink is the place for you.

What You’ll Do
As a Administrative Assistant 1, you will directly contribute to LifeLink’s life-saving mission. 

Performs administrative support and secretarial duties of a complex and confidential nature in support of departmental activities to relieve supervisor of clerical and administrative responsibilities.

Key Responsibilities:

• Performs general office duties.
• Answers, screens, and facilitate incoming telephone calls, and respond independently when appropriate.
• Prepare detailed correspondence, reports, and presentations as directed.
• Maintains multiple schedules and calendars. Schedules appointments, meetings, and travel arrangements as directed.
• Prepares agendas, transcribes, and distributes meeting minutes.
• Facilitate arrangements for MS Teams and/or in-person meetings, and events.
• Sorts, opens, and prioritizes mail and responds to routine requests.
• Compiles and facilitates check requests, purchase orders, and expense reports.

 Who You Are

• Passionate about helping others and making a difference
• Aligned with LifeLink’s core values of Compassion, Excellence, Legacy, People, and Quality
• A high school diploma or equivalent required. An associates degree is preferred.
• A minimum of two to three years relevant job experience.
• Ability to take initiative, multi-task, and meet deadlines.
• Strong verbal and written communication skills.
• Strong knowledge of Microsoft Office 365 with emphasis on PowerPoint, Excel, Word, and Outlook
• Typing ability of 50 wpm.
• A collaborator who thrives in a mission-first environment.

Working Conditions:

Routinely works customary hours, although deadlines may require extended working hours.

OSHA Risk Classification:  Low

Why LifeLink?

• Be part of an organization with a legacy of saving lives and giving hope
• Join a passionate and supportive team across Florida, Georgia, and Puerto Rico
• COMPANY PAID Medical, Dental, Disability & Life Insurance
• Generous COMPANY PAID Pension Plan for your Retirement
• Paid Vacation, Sick Days & Holidays
• Growth opportunities in a mission-driven, high-impact nonprofit
• Work with purpose, knowing your efforts directly touch lives

Diversity, Equity & Inclusion
LifeLink is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment that reflects the communities we serve.

Ready to Help Change Lives?
Your next career move could be the most meaningful one yet.