Business Office Accountant presso South Fayette Township School District

South Fayette Township School District

3680 Old Oakdale Road

McDonald, PA  15057

(412) 221-4542; Fax (724) 693-2883

www.southfayette.org

Job Description

TITLE: Business Office Accountant

QUALIFICATIONS:

• Required accounting certification from a business school or college, Associates degree or Bachelor’s degree in Accounting and/or Finance.
• Training and experience in manual and computerized accounting software. 
• Proven work experience in the accounting field.  School District Business Office experience preferred.
• Excellent time management skills and ability to multi-task and prioritize work.
• Proficient in the use of Microsoft Office (Work, Excel and PowerPoint).
• Ability to demonstrate a high degree of accuracy and responsibility, maintain confidentiality, and possession of knowledge of Generally Accepted Accounting Principles. 
• Ability to work independently in an environment with frequent interruptions.

REPORTS TO: Director of Finance and/or Assistant Director of Finance

PERFORMANCE RESPONSBILITIES:

1. Oversee the Accounts Payable process, including detailed review of invoices, reconciliation of vendor statements, and ensuring accuracy of weekly and monthly payables prior to processing.
2. Compile monthly check registers and check summaries for school board approval.
3. Prepare credit applications, tax exempt certificates and vendor correspondence.
4. Prepare computerized purchase order requisitions for the Business Office and Copy Center.
5. Review purchase order requisitions to ensure compliance with Uniform Grant Guidance (UGG) and PDE bid requirements.
6. Print and maintain an accurate record of purchase orders requisitions district-wide including completed and open purchase orders. 
7. Ensure that the receipt of all materials, supplies, software, books and equipment are properly documented.  
8. Maintain a list of equipment that meets district capitalization policies.
9. Annually update the capital equipment inventory for insurance appraisal report.
10. Support all aspects of Teacher and Support Staff Negotiations as directed by the Finance Director, included, but not limited to, gathering of salary and benefits information, attendance at negotiation meetings, notetaking or preparation of documentation for negotiation meetings, organization of all negotiation materials.
11. Maintain records in Fixed Asset software and prepare reports for annual audit.
12. Open, stamp date and match invoices to purchase orders and/or forward mail to the appropriate requisitioner for authorization.       
13. Compile all required information and prepare invoices for payment for General Fund, Cafeteria Fund and Construction Funds in accordance with Chart of Accounts for PA Local Educational Agencies.
14. Prepare and print accounts payable checks, check registers, board reports, and maintain a year-to-date binder containing all check registers in sequential order.
15. Upload Accounts Payable checks and voids for the General Fund, Cafeteria Fund, and Construction Funds for positive pay.
16. Maintain vendor files in the accounting system, including federal identification numbers in preparation for the processing of the IRS 1099 forms.
17. Annually prepare IRS Form 1099-Miscellaneous Income and IRS Form 1096-Annual Summary of and Transmittal for vendors who supplied services to the district during the calendar year.
18. Assist in the preparation and data entry of all year-end Accounts Receivables and verify that all receivables have been reversed properly between the fiscal years.
19. Assign, distribute and ensure return of District P-cards.
20. Participate as an active member in the Allegheny Intermediate Unit Joint Purchasing Program.
21. Copy, distribute, compile, and process all documents related to Joint Purchasing through the Allegheny Intermediate Unit.
22. Prepare bank deposits and make deposits a minimum of once per week.
23. Prepare backup copies of all documents including checks for all bank deposits and prepare spreadsheet identifying revenue accounts for data entry.
24.  Input and verify monthly receipts into the budgetary software in accordance with the PA Chart of Accounts.
25. Assist in the preparation and entry of journal entries.
26. Assist in answering inquiries regarding accounting records.
27. Assist in the budget preparation process including setting up new year, maintaining account codes, data entry and balancing of building requisitions for roll-over into budget prep.
28. Assist the Director of Finance with the compilation of financial data for the budget.
29. Reconcile and enter Cafeteria Fund deposits monthly.
30. Assist with the accounting and reporting for various required District grants.
31. Assist with annual local audit and other financial reviews or audits required by outside agencies.
32. Provide direct support to the Director of Finance in union negotiations and any other costing analyses required.
33. Complete other duties as assigned by the Director of Finance and/or Assistant Director of Finance.

EVALUATION:

Performance of this job will be evaluated by the Director of Finance and/or Assistant Director of Finance, and communicated to the Superintendent for review.

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Sitting for extended period of time
2. Lifting, carrying, pushing, pulling 35 pounds
3. Ability to kneel, crouch, bend and reach to retrieve and handle teaching materials and supplies
4. Moving fingers and hands in a repetitive manner
5. Ability to speak clearly and distinctly when communicating with limited English speaking customers
6. Hearing clearly
7. Adequate vision to perform duties

The information contained in this job description is for compliance with Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Disclaimer: The preceding description is not designed to be a complete list of all duties and responsibilities required of this position.

Terms of Employment: Twelve (12) months.  Salary is commensurate with experience.  Work schedule and other conditions of employment are in accordance with the South Fayette School District policies and procedures.